Text only version
2008 - 2009 Site Archive

 

 

Policies & Procedures

Graduate Policies

  • 02.23  ADMISSIONS REQUIREMENTS
  • 02.24  GRADUATE CREDITS AND STANDARDS OF SCHOLARSHIP
  • 02.25  CURRENCY AND TIME LIMITS
  • 02.26  MASTER'S EXAMINATION AND THESIS
  • 02.27  DOCTORAL EXAMINATIONS
  • 02.28  DOCTORAL DISSERTATION
  • 02.29  ACADEMIC APPEALS TO THE GRADUATE BOARD
  • 02.30  EXIT REQUIREMENTS

Effective Summer 2008

 

Although every effort is made to provide complete and accurate information, the descriptions of

policies in no way serve as a contract.  Some programs impose more stringent requirements than

those set by the Graduate Board and the Graduate School.  Applicants and enrolled students

should contact their dean's office to review School/College policies and their graduate advisors to

review current requirements. The policies posted in this Bulletin are continuously undergoing revision.

   

02.23

ADMISSIONS REQUIREMENTS

To be considered for admission, an applicant must meet the University minimum standards for scholarship and all criteria established by the School/College and degree program. Admission to graduate programs is competitive; admission authority rests with the Deans of the Graduate School and the School/College. An application will be reviewed only when the application fee is paid in U.S. dollars and all official transcripts, standardized test scores, and other application materials required for the degree program are received on or before the deadline.

   

02.23.11

Minimum Requirements for Admission

02.23.11.01

A baccalaureate degree or its equivalent, as recognized by Temple University, from an accredited post-secondary institution is required.

02.23.11.02.01

Admission of students is initially subject to standards set by the Graduate School and to any higher standards set by individual programs. The minimum admission standard for all graduate students is an undergraduate grade point average of "B" or 3.0, or the functional equivalent for students who have attended universities outside of the United States.

02.23.11.03

The Dean of the Graduate School considers exceptions to the admissions requirement if the student meets one of these criteria:

  • Achieved a 3.25 cumulative grade point average in a least 9 credits of graduate work at an accredited university in the United States or equivalent academic performance in a university outside the United States.
  • Scored above the 65th percentile on the verbal and quantitative portions of the Graduate Record Exam (or other standardized test, such as the Graduate Management Admission Test).
  • Earned a 3.5 grade point average during her/his final two years of undergraduate work.
   

02.23.12

Examination Requirements for Admission

A School/College and program may require an examination such as the Graduate Record Examination (GRE), the Miller Analogies Test (MAT), or the Graduate Management Admission Test (GMAT). Such examinations must have been taken within the past 5 years or appear on the official Temple University record of a student who has been previously enrolled.

   

02.23.13

International Students

If an applicant attended any institution that does not routinely issue complete academic records in English, s/he must submit official copies of native language records and literal translations prepared by an appropriate university or government official.  Alternately, the applicant may submit the academic documents to a credential evaluation organization approved by Temple University and request that the evaluation be sent directly to the intended program at Temple.  At the same time, an unofficial copy of the academic records on which the outside evaluation will be based should be sent to the intended program at Temple.

02.23.13.01

Minimum English Language Requirements

An applicant who does not hold a baccalaureate degree from an institution in which the sole language of instruction is English is required to pass the Test of English as a Foreign Language (TOEFL) with a minimum score of 550 on the paper-based (PBT), 213 on the computer-based (CBT), or 79 on the internet-based (IBT) version in all programs except the Master of Music (MM) or Doctor of Music (DMA) in performance, for which a TOEFL score of 525 PBT, 197 CBT, or 71 IBT is acceptable.

   

02.23.14

School and College Admissions Criteria

The faculties of each program establish additional admissions requirements that are approved by the School or College Graduate Council or other governance body. Additional requirements beyond the University minimum requirements typically include the following:

  • standardized tests
  • grades and/or completion of specific coursework
  • evidence of writing ability
  • professional experience
  • statement of goals and expressed specific interests in research or other creative activities
  • portfolios
  • auditions
  • letters of recommendation

Because admissions requirements for graduate programs vary widely, an applicant must contact the School/College and program for current information. It is the responsibility of the applicant to submit all required credentials and other evidence of qualifications by the deadline set by the School/College and program.

   

02.23.15

Applications

02.23.15.01

Application Deadlines

Deadlines vary by program as shown in the Graduate Bulletin. To be considered for any form of graduate student financial support, an applicant should apply in advance of posted deadlines. To be considered for University fellowships, an applicant must apply by January 15 for admission the following fall. Only a student who has been admitted may be considered for Assistantships, Fellowships, Scholarships, and Student Financial Aid (loans or work-study).

02.23.15.02

Applications to Multiple Degree Programs

Prospective students may apply to more than one program, but must submit a complete application to each. A student accepted into a graduate program may matriculate in only one program, except in the case of officially designated Dual Degree programs.

02.23.15.03

Dual Degree Programs

Applicants to Dual Degree programs must be admitted to both degree programs and complete all requirements for both degrees. Admission to one program does not guarantee admission to the other.

02.23.15.04

Application for Graduation

All students must apply for graduation and pay the associated fees by the deadline listed in the University’s Academic Calendar. This is the only means by which a diploma will be produced and an awarded degree transcripted. Contact your School/College dean’s office for an application.  (Also refer to the version of the Graduate School Calendar adapted for graduate students.)

   

02.23.16

Change of Degree Program

02.23.16.01

Doctoral Student Moving to a Master’s Program

A matriculated student in a doctoral program may, with the approval of the advisor and the Dean of the School/College, request a transfer to a master’s degree program in the same department and field without reapplying. The department or program must review the student's record and make the final decision about accepting the student into the master's degree program.

02.23.16.02

Master’s Student Moving to a Doctoral Program

A matriculated student in a master’s program must apply for admission to the doctoral program even in the same department and field.  (This is not applicable if a student was admitted into the Ph.D. program at the time of admission into the master’s program.)  The procedures for applying are governed by the Dean of the School/College and Graduate Council or other governance body.

 

 

02.24

GRADUATE CREDITS AND STANDARDS OF SCHOLARSHIP

02.24.10

Registration

Students must be appropriately registered for courses. Those who are not on the published grade list for a course may not receive a grade or credit for that course. Students are advised to utilize OWLnet to confirm billing and registration status, particularly when adding a course, dropping a class, or otherwise revising their roster. All students are responsible for ensuring that their registration is accurate.  Note that any student who is registered for a course but does not attend will be billed for the course and will receive a final grade of “F” from the instructor.

   

02.24.11

Grades

02.24.11.01

Courses graded A, A-, B+, B, B-, C+, C, C-, D+, D, D-, and F are used to calculate the graduate grade point average (GPA). No grade below a "C-" can be used to fulfill any graduate requirement.

An "R" (Registered) grade indicates registration for the preliminary/ comprehensive exam or a thesis, dissertation, or final project that is still in progress—and its use is restricted to this purpose. Therefore, the only courses that can receive an “R” grade are:

9993 — Master's Comprehensive Examination

9994 — Doctoral Preliminary/Candidacy Examination

9995 — Thesis/Project or Master of Fine Arts Credits

9996 — Master's Thesis Credits

9998 — Dissertation Proposal/Candidacy

9999 — Dissertation Credits

Courses numbered 9993 through 9999 cannot be graded “I.”  These ongoing examinations and research projects require registration every semester until their completion. Only the number of required semester hours for the completion of each of the aforementioned courses in the published program of study for each graduate degree offered by a department  and  found on the Graduate School webpage can and must be changed from an “R” grade to an assigned final grade of A, B, C, D, F, or P. All other “R” grades in excess of the required published semester hours for a program of study found on the Graduate School webpage remain on the transcript for all semesters as “R.”  The GPA does not include courses designated "R." In addition, “R”-graded courses in excess of the amount required for degree completion are not included in the number of hours completed nor the number of hours passed.

The "R" grade is not—and cannot be used as—a substitute for an "I" (Incomplete) grade.  The "I" grade is appropriate for a one-semester didactic course that will be completed within a year or assigned the contracted default grade.

"P" indicates Pass.  Individual schools may authorize the use of Pass/Fail only for practica, seminars, and other courses for which traditional grading is inappropriate and only when all students are graded on a P/F basis.

02.24.11.02

A student who receives more than two grades below "B-" or more than one grade of "F" will be dismissed for failure to maintain satisfactory grades.

02.24.11.03

A minimum cumulative GPA of 3.0 is required in order to graduate.

02.24.11.04

A doctoral student must take at least 6 s.h. of Dissertation Research (9999) after having been advanced to candidacy.  Because these courses reflect continuing work on a single project, the student will receive a grade (A, B, C, D, F or Pass/Fail, depending on the departmental grading system) for only the final semester after having fulfilled this requirement (by filing the final approved dissertation with the Graduate School).

 02.24.11.05

To remain in Academic Good Standing in the University, a non-matriculated or matriculated graduate student must achieve a semester GPA of at least 3.0 for each semester and maintain a cumulative GPA of at least 3.0 for all work completed at Temple University.  The Academic Good Standing Policy operates in conjunction with Policy 02.24.11.02 concerning substandard grades.

   

02.24.12

Incompletes

An instructor may assign an Incomplete ("I") to a student who does not complete all coursework. The "I" may be changed to a letter grade if the student completes the coursework within one calendar year.

02.24.12.01

Contract Required for Completing Work

The student must file a contract with the faculty member of record stating what outstanding work remains to be completed.  The faculty member must sign the contract and retain it in the student’s permanent departmental file.  All work must be completed, graded, and the change of grade card filed with the Office of Academic Records within one calendar year of the assignment of the Incomplete.

02.24.12.02.01

Change to Incomplete Policy

Effective Fall 2003, the President instituted a policy change regarding Incompletes (see President's Policy on Incompletes 02.10.13) for graduate and undergraduate students. To paraphrase, as part of the Incomplete contract, the faculty member must assign a default grade that will apply if work is not completed per the contract or within one year of the assignment of the Incomplete grade.

02.24.12.03

No Credit for Permanent Incompletes

A student who receives a Permanent Incomplete and wishes to receive credit for that course is required to re-register, pay tuition, and retake that course to receive a grade.

   

02.24.13

Credits for Coursework in a Degree Program

No course may be used to satisfy a credit hour requirement for more than one degree, except where course requirements for one degree (master’s degree) are required for a more advanced degree (e.g., PhD) or have been designated as eligible to satisfy the requirements of an officially designated Dual Degree program.

   

02.24.14

Repeating a Course for Additional Credit

A student may repeat an Independent Study or other course for additional credit if the course content varies each semester as designated in the Graduate Bulletin.

   

02.24.15

Repeating a Course for Credit

A student may, with the permission of the advisor and graduate program director, retake a course once in order to improve the grade.  The higher grade will be used instead of the lower grade to calculate the graduate GPA.  The semester hours for the course will be counted only once toward graduation requirements.

   

02.24.16

Graduate Credit for Undergraduate Courses

A graduate student may take an undergraduate upper division course for graduate credit only with the advanced written permission of the student’s advisor and the Dean of the School/College, prior to the first day of classes. Permission will be granted only if the graduate student is required to complete more advanced work than that required of undergraduates, and the Request to Take an Undergraduate Course for Graduate Credit Form specifies the nature and extent of the additional work (e.g., a research paper or project).  To receive graduate credit, the student must pay graduate tuition and fees.

   

02.24.17

Enrollment in Undergraduate Courses Not for Graduate Credit

A student admitted to a graduate program may enroll in an undergraduate course to elevate her/his level of preparation to the standard expected of an entering graduate student, but such courses cannot be used to satisfy a graduate degree requirement.

   

02.24.18

Prerequisites

02.24.18.01

A prerequisite is preparatory work that must be completed prior to undertaking specified coursework in the degree program. Semester hours earned completing prerequisites do not count toward the total number of semester hours required for the degree.

02.24.18.02

Grades earned in prerequisite courses, if graduate level, are included in the graduate GPA and, irrespective of level, in the determination of standards of scholarship.

   

02.24.19

Credit for Coursework Taken as a Non-Matriculated Student

A matriculated student may be allowed credit for up to 9 semester hours (s.h.) of graduate coursework, graded "B" or higher, taken before matriculation. These credits may be accepted in addition to the advanced standing credit allowed if approved by the Dean and the Graduate Council or other governance body of the School/College.

   

02.24.20

Advanced Standing Credit (i.e., credit for coursework taken prior to matriculation and outside of Temple University)

02.24.20.01

Master’s Degree

Graduate coursework taken at an accredited institution prior to matriculation, and graded "B" or higher, may be accepted toward a Temple University master’s degree. (Refer to Policy 02.24.21.02 for limitations.)

02.24.20.02

Doctoral Degree
Graduate coursework taken at an accredited institution prior to matriculation and graded "B" or higher as part of a master's degree program may be accepted for Advanced Standing Credit. For doctoral programs that do not require the student to complete a master's degree at Temple University, the number of advanced standing credits that may be accepted by a doctoral program cannot exceed the number of graduate semester hours required for the master's degree in the same or a closely related discipline at Temple University. Individual programs may have more restrictive limits on the number of graduate semester hours eligible to be considered for Advanced Standing Credit. The Deans of the School/College and the Graduate Council or other governance body determine the courses to be deemed eligible.

02.24.20.03

Acceptance of Credit

To receive Advanced Standing Credit, the Graduate Program Director must make a recommendation to the Dean of the School/College to accept a student’s credits from the master’s degree or other graduate work taken prior to matriculation in the degree program whether the previous work was taken at Temple University or at another institution. The Dean of the School/College has final authority over accepting the recommendation to grant Advanced Standing Credit in individual cases as long as the number and type of credits accepted do not exceed those allowed by the Graduate School.

   

02.24.21

Transfer Credit ( i.e., credit for coursework taken following matriculation and outside of Temple University)

02.24.21.01

The Dean of the School/College and the Graduate Council or other governance body may accept a limited number of Transfer Credits. The coursework must be graduate level, taken at an accredited institution, and graded "B" or higher. (Refer to Policy 02.24.21.02 for limitations.)

02.24.21.02

The combined number of Transfer Credits and Advanced Standing Credits (see Policies 02.24.20.01 and 02.24.21.01) that may be accepted by a master’s program cannot exceed 20% of the semester hours required for the degree (e.g., in a 30 s.h. master’s degree, a maximum of 6 s.h. of credit is allowed).

02.24.21.03

A doctoral program may accept as many Transfer Credits as have been approved by the Dean of the School/College up to the limit established by the Dean of the Graduate School.

   

02.24.22

Auditing

A student may audit a course with the written permission of the instructor at the time of registration. For this purpose, a Special Approval Form must be signed by the instructor and submitted along with a Registration/Schedule Revision Form.  The student must register for the course and pay the regular per-credit fee.

02.24.22.01

The registration for any course may not be changed from audit to credit or vice versa after the second week of classes during the Fall or Spring semester or after the first three days of classes during the first and second Summer sessions.

02.24.22.02

Audited courses do not meet prerequisite or graduation requirements.

 

 

02.25

CURRENCY AND TIME LIMITS

Courses taken prior to matriculation may be counted toward a degree only if they meet the program’s criteria for currency. Generally, courses taken within the past 5 years are considered current. In some Schools and Colleges, coursework taken in a master’s degree more than 5 years prior to matriculation may be considered eligible for Advanced Standing Credit.

   

02.25.11

Continuous Enrollment/Registration

To remain in Academic Good Standing, a graduate student must maintain continuous enrollment (i.e., 1 or more s.h. each Fall and Spring; also in the Summer for those students graduating in the summer) from the semester of matriculation through the semester of graduation. The only exception for continuous enrollment/registration is for a student on a Leave of Absence.

   

02.25.12

Full-Time Status

02.25.12.01

To be designated full-time, a graduate student (including all recipients of Graduate School Fellowships) must be enrolled for 9 or more s.h. of coursework until all coursework is completed.

02.25.12.02

To be designated full-time, a graduate student who holds an Assistantship that requires at least 20 hours of service per week must be enrolled in 6 s.h. until all coursework is completed.

02.25.12.03

To be designated full-time, a graduate student who has completed required coursework for the degree must be enrolled in at least 1 s.h. of one of the following:

  • 9284  Music Doctoral Performance
  • 9994  Preliminary Examination
  • 9998  Dissertation Proposal
  • 9999  Dissertation Research

OR any other terminal or culminating experience or project required beyond coursework to complete the degree, including Music Master Performance (9184), Master's or MFA Project (9995), and Master's Thesis (9996).

   

02.25.13

Conditions of Full-Time Status

02.25.13.01

No limit is set on the number of semesters a student may be classified as full-time, although the expected time-to-degree will be an important consideration.  See the Graduate Bulletin for each program’s allotted length.

02.25.13.02

 

02.25.13.03

A graduate student who has completed coursework and is enrolled in at least 1 s.h. of:

  • 9184  Music Master Performance
  • 9284  Music Doctoral Performance
  • 9994  Preliminary Examination
  • 9995  Master's or MFA Project
  • 9996  Master's Thesis
  • 9998  Dissertation Proposal
  • 9999  Dissertation Research

will automatically be classified as full-time.  The “Graduate Student Request for Full-Time Status” form is to be submitted to the Graduate School, with the appropriate advisor’s signature, only when exceptional circumstances warrant.

   

02.25.14

Leave of Absence

02.25.14.01

The Dean of the School/College, on the recommendation of the advisor, may grant a matriculated student a Leave of Absence.

02.25.14.02

While on a Leave of Absence, a student may not use any University facility or receive academic direction or guidance except related to the student’s petition for continuing the leave or for advising related to progress toward completion of the degree.

02.25.14.03

A Leave of Absence does not extend the time limit for completing a graduate degree. A student may not be granted more than four semesters of leave except for a serious condition.

   

02.25.15

Time Limits for a Degree

02.25.15.01

The time limit begins with the semester of matriculation and ends with the semester in which the degree is earned.

02.25.15.02

Time Limits for a Master’s Degree

Three to six years (see Program Descriptions).

02.25.15.03

Time Limits for a Doctoral Degree

Seven years.

02.25.15.04

Extensions of Time for Master's and Doctoral Candidates

To ensure currency, a student who requests an extension of time beyond that allowed for a graduate degree may be required to retake coursework and/or examinations.

 

 

02.26

MASTER’S EXAMINATION AND THESIS

02.26.11

Master’s Examinations

02.26.11.01

A student may take the master's comprehensive examination, in whole or in part, no more than twice.

02.26.11.02

A student who fails all or part of the comprehensive examination twice will be dismissed.

   

02.26.12

Master’s Thesis

02.26.12.01

Requirements

For current requirements, see the specific degree program.

02.26.12.02

Thesis Format

A thesis must be completed in a format approved by the Graduate School and the School/College. Approved formats are listed in the Dissertation and Thesis Handbook.

 

 

02.27

DOCTORAL EXAMINATIONS

02.27.11

Preliminary Examinations

02.27.11.01

Registration for Preliminary Examinations (9994)

A doctoral student who has completed all coursework for the degree, but has not passed the preliminary examination, must register each Fall and Spring semester for 1 s.h. of course number 9994, “Preliminary Examination Preparation.” The student must be registered for 9994 in the semester in which the examination is taken, including the Summer session. A student who is required to retake the preliminary examination in whole or in part must re-register for 1 s.h. of 9994 in the semester in which the examination will be retaken.

02.27.11.02

A student may take the doctoral preliminary examination, in whole or in part, no more than twice.

02.27.11.03

A student who fails all or part of the preliminary examination twice will be dismissed.

02.27.11.04

Three or more members of the Graduate Faculty must approve the content of the doctoral preliminary examination. It must be graded fairly and in a manner that prohibits any one faculty member from determining whether a student passes or fails.

   

02.27.12

Preliminary Examination Time Limits

02.27.12.01

To ensure currency, a doctoral student who has not successfully defended the dissertation within 5 years of passing the preliminary examination may be required to retake and pass that examination to remain in Academic Good Standing.

02.27.12.02

When the 5-year limit is reached, the student will be notified by the School/College/program if s/he must retake and pass the preliminary examination within one semester.

02.27.12.03

Failure to retake and pass the preliminary examination within one semester will result in dismissal by the School/College/program.

   

02.27.13

Elevation to Candidacy

A doctoral student is elevated to candidacy upon completion of all coursework and examination requirements (including foreign language or other proficiency examinations) for the degree after filing an approved dissertation proposal along with the Dissertation Proposal Transmittal Form to the Graduate School.

 

 

02.28

DOCTORAL DISSERTATION

02.28.11

Doctoral Advisory Committee/Sponsoring Committee

02.28.11.01

Composition of the Doctoral Advisory Committee

A committee must include at least three members of the Temple University Graduate Faculty, two of whom, including the Chair, must be members of the candidate’s degree program or approved to serve in that capacity with the advanced written approval of the Dean of the Graduate School.

02.28.11.02

Additional Members

A committee may be expanded to include other Temple faculty and/or qualified experts from outside Temple University, provided that a majority of the members of the Doctoral Advisory Committee are members of the Temple University Graduate Faculty.

02.28.11.03

Approval of Additional Members

If the proposed additional member is not a member of the Graduate Faculty, the Chair of the Doctoral Advisory Committee must request approval by submitting the Nomination for Service on Doctoral Committee Form and a current curriculum vitae to the Dean of the Graduate School. Approval must be received prior to filing the approved proposal with the Graduate School.

02.28.11.04

Changes in Membership

If a change is made in the composition of the Doctoral Advisory Committee, the change must be approved by the Chair of the initial committee and the Dean of the School/College. The change must be noted on the Request for Change in Dissertation Committee Form and filed with the Graduate School prior to posting the final defense.

02.28.11.05

School/College Oversight

The Dean of the School/College and the Graduate Council or other governance body define who is responsible for approving the composition of Doctoral Advisory Committees in their respective School/College.

02.28.11.06

Role of the Chair and Doctoral Advisory Committee Members

The Chair and each member of the Doctoral Advisory Committee work with the student to provide guidance to develop a proposal in which the student demonstrates broad knowledge of the field, current methods of investigation, and the ability to conduct the proposed research on a realistic timeline.

02.28.11.07

Role of Emeritus Faculty to Serve on Dissertation Committees

Emeritus faculty may serve on a dissertation sponsoring or examination committee provided the emeritus faculty member retains Graduate Faculty status by continuing to satisfy college/department criteria and responsibilities established for Graduate Faculty status.

02.28.11.08

Role of Emeritus Faculty to Chair a Doctoral Dissertation

Emeritus faculty may chair dissertations if:  (a) the emeritus faculty member was the chair of an approved dissertation proposal submitted to the Graduate School prior to retirement; and (b) the emeritus faculty member continues to satisfy college/department criteria and responsibilities established for Graduate Faculty to chair dissertations.

   

02.28.12

Dissertation Proposal

02.28.12.01

Registration for Proposal Preparation (9998)

A student who has passed preliminary examinations but has not filed an approved dissertation proposal with the Graduate School by the last day to Drop/Add in the semester must register each Fall and Spring for course number 9998, “Pre-Dissertation Research.”

02.28.12.02

Approved Proposal

When all members of the Doctoral Advisory Committee have signed the proposal, the proposal represents an agreement between the student and the Committee that the theoretical and methodological approach being taken will be considered acceptable if the work is conducted appropriately and within the timeline proposed. The Doctoral Advisory Committee may not unilaterally require significant theoretical or methodological changes. The Committee and the student may jointly agree on such changes but are advised to put these changes in writing.

02.28.12.03

Time Limit to File Approved Proposal

Within 30 days of all members of the Doctoral Advisory Committee signing the proposal, it must be filed with the student’s department and with the Graduate School. The proposal must include an official Proposal Transmittal Form that includes the signatures of the Doctoral Advisory Committee members and the date approved.

   

02.28.13

Dissertation Research

02.28.13.01

Registration for Dissertation Research (9999)

A doctoral candidate must register each Fall and Spring semester, and in the term in which the oral examination is held, for course number 9999, “Dissertation Research.”

02.28.13.02

If the oral examination is held in the Summer session, the student must register for 9999 in the Summer session but will not be required to register in the Fall if the 30-day deadline for making final revisions extends into the Fall.

02.28.13.03

A doctoral student must complete a minimum of 6 s.h. of course number 9999, “Dissertation Research,” after elevation to candidacy.

   

02.28.14

Defense of Doctoral Dissertation

02.28.14.01

Standards for Defensibility

To be defensible, a doctoral dissertation must:

  • meet the standards for original research or other creative work in the field.
  • uphold the ethics and standards governing research or creative work in the discipline.
  • demonstrate mastery of the research methodology and subject matter.
  • demonstrate an understanding of the contribution of the body of knowledge to the discipline or disciplines involved.
  • meet the standard of writing and presentation expected in any academic or scholarly publication or production, including grammar, spelling, formatting, and general readability.

02.28.14.02

Criteria for Oral Defense

A candidate whose dissertation fulfills the standards of scholarship and the commitments made in the proposal, and any modifications made to it as specified above, is entitled to an oral defense of the dissertation.

   

02.28.15

Dissertation Examining Committee

02.28.15.01

Responsibilities

A Dissertation Examining Committee is responsible for evaluating the quality of the dissertation and conducting the oral defense.

02.28.15.02

Composition of the Dissertation Examining Committee

A committee must include the Chair and all members of the Doctoral Advisory Committee and at least one outside examiner not previously involved with the dissertation writing or the Doctoral Advisory Committee.

02.28.15.03

Role of the Chair of the Dissertation Examining Committee

The Chair of the Dissertation Examining Committee must be a member of the Graduate Faculty but may not be the Chair of the candidate’s Doctoral Advisory Committee.  This person, responsible for coordinating the defense, must be identified when the defense is posted with the Graduate School. If the Dean of the School/College and the Graduate Council have a written policy that calls for the Chair of the Dissertation Examining Committee to be elected only when the defense is convened, the person named in the posting to the Graduate School will remain responsible for filing all official forms with the School/College and Graduate School.

02.28.15.04

Outside Examiner

The outside examiner may not be a faculty member in the candidate’s degree program.  The examiner must be doctorally prepared and, if s/he is from outside Temple University, must be approved by the Dean of the Graduate School at least 2 weeks prior to the oral defense.

02.28.15.05

Approval of Committee Members Outside Temple University

If the outside examiner or any other proposed member of the Dissertation Examining Committee is not a member of the Graduate Faculty, the Chair of the Doctoral Advisory Committee must request approval by submitting the request form and a current curriculum vitae to the Dean of the Graduate School at least 4 weeks in advance of the scheduled defense.  Approval must be received prior to posting the oral defense.

   

02.28.16

Oral Defense/Final Examination

02.28.16.01

Posting an Oral Defense/Final Examination

To be eligible to post, the candidate must have:

  • an approved Dissertation Examining Committee.
  • distributed a complete copy of the final dissertation to all members of the Dissertation Examining Committee.
  • identified the Chair or the person responsible for the Dissertation Examining Committee in accordance with the policies of the School/College.

02.28.16.02

Ten-Day Notice

The candidate must submit the official, signed notice of the oral defense to the Graduate School 10 or more working days before the scheduled defense. A defense cannot be held without written confirmation of approval and receipt of the defense paperwork from the Graduate School.

02.28.16.03

Announcement

The announcement of the oral defense must be posted publicly. Any member of the Graduate Faculty has the right to request a copy of the dissertation from the Dean of the School/College in advance of the defense and may participate in the defense.

02.28.16.04

Guest Attendants

If a person other than a member of the Dissertation Examining Committee or Graduate Faculty wishes to be present at the oral defense, the Chair of the Dissertation Examining Committee is responsible for determining the appropriateness of the request and for making the final decision.

02.28.16.05

Attendance of the Dissertation Examining Committee

All members of the Dissertation Examining Committee must be physically present for the defense, except in the case of an emergency. The Dean of the Graduate School may, in serious circumstances, give prior written approval for no more than one member to be absent. The candidate and Chair of the Doctoral Advisory Committee must, however, both be present for a valid defense.

02.28.16.06

Excused Members

A member of the Dissertation Examining Committee whose absence has been approved by the Dean of the Graduate School must still participate in the defense through some means (e.g., telephone, video-conference, written comments and/or questions to be asked by another member), except in the case of a sudden, serious emergency.

02.28.16.07

Evaluation of the Dissertation Defense

The Dissertation Examining Committee evaluates both the dissertation and a candidate’s performance in the oral examination to determine whether or not the candidate passes. Only officially recognized members of a Dissertation Examining Committee have the authority to determine whether or not the candidate passes the final defense.

   

02.28.17

Revisions Following the Oral Defense

02.28.17.01

30-Day Limit for Revisions

Doctoral candidates who pass the oral defense may be required to make revisions to the dissertation as a condition of completing the degree. The Chair of the Doctoral Advisory Committee is typically responsible to review and approve revisions, although any member of the Dissertation Examining Committee may require the candidate to submit a final draft for approval. The final revised dissertation must be submitted to the Graduate School within 30 calendar days of the oral defense or the defense is nullified and another oral defense must be scheduled.

02.28.17.02

Major Revisions

If a Dissertation Examining Committee requires substantial revisions that cannot be made within 30 calendar days, the Committee must suspend the defense until a majority agrees that the dissertation is sufficiently revised to be defendable. A candidate must repost the oral defense with the Graduate School. The Chair of the Doctoral Advisory Committee is responsible for notifying the Graduate School that a defense was suspended.

   

02.28.18

Dissertation Format

A dissertation must be completed in a format approved by the Graduate School and the School/College. Approved formats are listed in the Dissertation and Thesis Handbook.

   

02.28.19

Authorship and Prior Publication

A doctoral dissertation may have only one author. A candidate’s previously published work may be included in the dissertation if the work meets the following criteria:

  • The research was conducted by the candidate while a doctoral student at Temple University.
  • It has not been used to meet the requirements for another degree.
  • It is not co-authored unless the role of the candidate was clearly defined in the co-authored work.
  • It is logically connected with and integrated into the dissertation.
  • By its inclusion, it does not violate any existing copyright or contractual agreement.
  • Co-authored works that do not meet the criteria above may be included as appendices if they include the names of all authors and the contribution of the candidate is stated.
   

02.28.20

Filing Dissertations

The Dissertation and Thesis Handbook details requirements for filing the final dissertation with the Graduate School.

   

02.28.21

Final Authority Over Doctoral Dissertation

The Dean of the Graduate School and the Graduate Board have the authority to review and approve all doctoral dissertations prior to awarding the degree.

 

 

02.29

ACADEMIC APPEALS TO THE GRADUATE BOARD

02.29.11.01

Title IX of the Educational Amendments Act requires that each college or university establish due procedures for the resolution of grievances.  A student should consult her/his School/College for information about filing grievances.

02.29.11.02

A graduate student must follow all School/College and departmental policies and procedures governing grade appeals and appeals for all other academic matters.  The Graduate Board and Graduate School have authority over reinstatement after academic or administrative dismissal.  A student must file a Petition with the Graduate School to initiate an appeal to either body for reinstatement.

   

02.29.12

Petitions for Reinstatement After Academic Dismissal

A graduate student may file a Petition with the Graduate Board Student Appeals Committee following dismissal:

02.29.12.01

If the student has failed the comprehensive or preliminary examinations, in whole or in part, twice.

02.29.12.02

If the student has failed to maintain satisfactory grades in accordance with Standards of Scholarship in the University, School/College, and/or program.

02.29.12.03

If the student has failed to make academic progress as defined by the School/College and program.

   

02.29.13

Petitions for Reinstatement After Administrative Dismissal

A student who has been administratively dismissed (i.e., has exceeded the time limit or failed to maintain continuous enrollment and is therefore ineligible to register, or who has withdrawn) may file a Petition with the Graduate School for reinstatement. The Dean of the Graduate School or a designee may respond to these petitions administratively or refer them to the Graduate Board Student Appeals Committee.

   

02.29.14

Appeals of Graduate Board Decisions

A student can appeal decisions by the Graduate Board Student Appeals Committee only on procedural grounds. The appeal should be directed to the Provost.

 

 

02.29.15

Readmission

A student who has withdrawn, been dismissed for failure to maintain continuous enrollment for more than one semester, or has exceeded the time limit and is therefore ineligible to register, may be required to file a new Application for Admission. If accepted, the student is considered newly matriculated at the time of admission and will be required to complete all current program requirements.

  

 

02.30

EXIT REQUIREMENTS (Restatement of Policy 02.23.15.04:  Application for Graduation)

All students must apply for graduation and pay the associated fees by the deadline listed in the University's Academic Calendar.  This is the only means by which a diploma will be produced and an awarded degree transcripted. Contact your School/College dean’s office for an application.  (Also refer to the version of the Graduate School Calendar adapted for graduate students.)