Automobile Rental

Employees may rent only mid-size or smaller vehicles unless there are at least three University travelers in the group.  Travel claims must include the justification for rental of other than mid-size or smaller vehicles.

  • Travelers must decline all additional insurance at the time of rental when traveling domestically. The University self-insures for physical damage to the rental car. The rental car company provides liability insurance for bodily injury and physical damage to the other car. The University's auto liability insurance covers any excess over the rental car company's insurance while on business. Reimbursement for additional insurance to cover the deductible will be declined by the Travel Reimbursement Center.
  • Because insurance laws vary outside the United States, faculty and staff must purchase the liability and physical damage insurance offered by all rental car agencies while traveling internationally. Students may not rent vehicles when traveling abroad except in emergencies. For more information regarding insurance coverage when traveling internationally, please visit the Office of Risk Management and Insurance.

The University does not reimburse for coverage for personal items in a rental car. If items are damaged or stolen from a rental car individuals should consult with their homeowner’s insurance policy provider regarding coverage. If an individual does not have homeowner’s, renter’s, or similar coverage for this exposure, it may be prudent to purchase the coverage at one’s own expense.

  • Fuel expense for a rental car is reimbursed with the submission of a paid receipt and the rental agreement.
  • Reimbursement for the rental car must be documented by an original rental agreement and receipt.

Enterprise/National Car Rental

Rental prices at airport locations may vary based upon seasonal demand. As a result, Enterprise Rent-A-Car and National Car Rental are offering Temple University employees the option of discounted flat rates.

To book a reservation, please visit www.enterprise.com or www.nationalcar.com and input Corporate ID code XZ1780C to receive the negotiated discounted rates.  You may also call 1-800-RENT-A-CAR to book the reservation.

Enterprise Rent-A-Car mileage is unlimited for all cars up to the premium option. For anything larger than a premium car, there will be a 200 mile\day, 1,100 mile/week, or 2,500 mile/month limit. Going over these limits will require a surcharge of 20 cents per mile.

National Car Rental mileage is unlimited for all cars up to the premium option. For anything larger than a premium car, there will be a 150 mile\day, 1050 mile/week, or 2,500 mile/month limit. Going over these limits will require a surcharge of 25 cents per mile.

National Car Best Rate: The best rate is automatically extended to the customer with no loss of contract risk benefits.  All Agreement terms and conditions will follow the best rate.

Important Rental Rate Information

US Locations as noted below, including their airport, downtown, suburban and sub-locations, will assess an additional fee for each rental day.

Enterprise Rent-A-Car

Daily Rates: U.S./Puerto Rico/District of Columbia/Canada

Class Rate
Compact $32.00
Mid Size/Intermediate $33.00
Standard Size $34.00
Full Size $35.00
Premium $51.00
Luxury $61.00
Premium Luxury $61.00
Mini-Van $61.00
Mid Size SUV $61.00
Standard Size SUV $61.00
Full Size SUV $86.00
Standard Size Truck $50.00
Full Size Truck $50.00
Cargo Van $50.00
Standard size Hybrid $41.00
Full Size Hybrid $43.00
Small SUV Hybrid $67.00
12 Passenger Van $95.00

 

Class Canada
Economy C$44.00
Compact C$46.00
Midsize C$48.00
Full Size 2 door C$51.00
Full Size 4 door C$51.00

 

Airport Locations

$5: Charlotte; Cincinnati; Cleveland; Kansas City; Milwaukee; Minneapolis/St. Paul; New Orleans; Phoenix; Seattle; St. Louis; State of California (excluding LAX and SFO); State of Illinois (unless otherwise indicated); State of New York (unless otherwise indicated)

$10: Atlanta; Baltimore; Boston; Chicago; Denver/Colorado Springs; Detroit; Hartford; Los Angeles Airport (LAX); Philadelphia; Pittsburgh; Providence; San Francisco Airport (SFO); State of Texas; Washington DC

$22: JFK and LaGuardia airports

All Locations

$10: State of Montana; State of Nebraska (excluding Omaha and Lincoln); State of North Dakota; State of South Dakota; State of West Virginia; State of Wyoming; Bemidji and Moorhead, MN; Commonwealth of Puerto Rico; State of Alaska

$14: NY/CT/NJ Metro; including Westchester, Islip, and Newark airports

$18: New York City Boroughs

National Car Rental

Daily Rates: U.S./Puerto Rico/District of Columbia/Canada​

Class Rate
Compact $32.00
Mid Size $33.00
Full Size 2 door $34.00
Full Size 4 door $35.00
Premium $51.00
Luxury $61.00
Minivan $61.00
Standard 4x4 $61.00
Full Size 4x4 $86.00
12 Passenger Van $95.00

 

Class Canada
Economy C$44.00
Compact C$46.00
Midsize C$48.00
Full Size 2 door C$51.00
Full Size 4 door C$51.00

 

$5: Charlotte; Cincinnati; Cleveland; Kansas City; Milwaukee; Minneapolis/St. Paul; New Orleans; Phoenix; Seattle; St. Louis; State of Illinois (unless otherwise indicated); State of New York (unless otherwise indicated)

$10: Atlanta; Baltimore; Boston; Chicago; Commonwealth of Puerto Rico; Denver/Colorado Springs area; Detroit; Hartford; Los Angeles area (including LAX); Philadelphia; Pittsburgh; Providence; San Francisco area; State of Alaska; State of Texas; Washington DC

$22: NY/NJ/CT Metro area; Newark; JFK Airport, LGA Airport, Manhattan

For rentals commencing in Manhattan all day Friday through 12:59 p.m. Sunday and for rentals commencing at JFK and LaGuardia Airports between the hours of 1:00 p.m. Friday through 12:59 p.m. Sunday, current published rates, less a discount will apply.

Insurance

Temple University is insured for any physical damage and liability that may come as a result of the automobile rental usage. Please do NOT choose any additional insurance coverage when reserving your car for Temple University domestic related travel. This is not the case for your personal rentals at the Temple University rates. You are responsible for these charges. Because insurance laws vary outside the United States, faculty and staff must purchase the liability and physical damage insurance offered by all rental car agencies while traveling internationally. Students may not rent vehicles when traveling abroad except in emergencies. For more information regarding insurance coverage when traveling internationally, please visit the Office of Risk Management and Insurance.

Drivers

Drivers must be licensed and 21 years of age or older. This is mandatory for both business and personal use.

Please contact the Business Services department at 215-204-5144 if you have any questions or need more information regarding the car rental program.

For questions on Temple’s account with Enterprise and National, please contact Erin Matlack at 215-565-6664 or Erin.M.Matlack@ehi.com.