Information for Faculty and Students
Please note: the Department of Exhibitions schedules and maintains the Stella Elkins Tyler Galleries, the Student Lounge Gallery, and Temple Gallery. Students and faculty who wish to present work outside of these galleries must complete and submit a Non-Gallery Control Form. You can download the form by clicking here and return it to the Office of the Senior Associate Dean of Undergraduate Studies, located at Tyler School of Art, Office 210G.
CONTENTS
Information for FACULTY
Guidelines and Contract for Faculty
Departmental or Faculty-Organized Exhibitions
Adjunct Faculty and Special Projects Proposals
Annual Exhibition
Information for STUDENTS
Guidelines and Contract for BFA Students
BFA Student Exhibitions
Guidelines and Contract for MFA students
MFA Student Exhibitions
Produce
Access to Supplies/Kits and Keys Schedule
Installation and Restoration Rules
Gallery Information
Insurance
Receptions
Gallery Information
Information for FACULTY
Download guidelines
Guidelines for Faculty
The Stella Elkins Tyler Galleries and the Student Lounge Gallery are scheduled by Exhibitions for shows generated by departments and faculty exhibitions. These show are given priority to faculty and departments and are scheduled in the prior semester, in advance of all other projects. The Exhibitions department also conducts lotteries for student exhibitions: one for the MFAs in the fall semester, and two for BFA students.
Faculty members who reserve gallery space are responsible for the entire project: installation, opening to the public on time, and deinstallation. All procedures outlined below must be followed. If you assign a student to oversee or manage the exhibition, please be sure they follow procedures. Faculty or departments failing to do so will be barred from the galleries for a semester; other penalties and fines may also be levied.
Please note there are limited hours for to pick-up and drop-off gallery keys, kits, paint and for other exhibition support. Please check the "Gallery Installation Rules" section below for details.
Stella Elkins Tyler Galleries and the Student Lounge Gallery are open Wednesday through Saturday, 10 am - 5 pm. There will be no monitor coverage; by placing work in the exhibitions spaces the artists agrees to take responsibility for any damages and to hold the School harmless. The Student Lounge Gallery is open at all times; exhibitors should be aware of and take precautions against the risks of showing in an open space.
If a department or individual wishes to have security coverage, they must provide it, and give us written advance notice that the hours will be limited if that is necessary. This notice must be addressed to the Exhibitions staff; if not received in advance, the doors will be unlocked each day.
The information you provide to Exhibitions staff in advance (two weeks prior to the installation date) will be posted on the Website. Titles and names of students are appreciated, as well as a brief description of the show. No press information will be distributed by Exhibitions except for the Annual exhibition. We have digital files, forms and formats available for anyone who wishes to pursue press coverage or listings on their own.
Up to one gallon of paint will be provided as part of the installation kit. If additional paint is necessary, it is available for purchase from Exhibitions. If repairs to the walls and paint finish are not made, the faculty advisor and any associated students will be barred from exhibiting in the galleries the following semester. Please check the "Gallery Installation Rules" section below for details.
Departmental or Faculty-Organized Exhibitions
Departmental shows are given priority in the Exhibitions calendar. The Exhibitions Department will automatically schedule exhibitions traditionally in the Student/Faculty Galleries. Faculty representatives are responsible for the work done by students to install and deinstall departmental exhibitions. The exhibition space must be left in good condition (defined in "Gallery Installation Rules" below) at the end of the project period.
Students designated by faculty to actually accomplish the project will be given access to galleries, keys and supplies after a contract has been submitted. The contract requires the signature of the faculty member and submission to Exhibitions in advance of the project start date.
Adjunct Faculty and Special Projects Proposals
Each fall semester, a number of gallery spaces are allotted for Adjunct Faculty and Special Projects that have not traditionally been scheduled in the Student/Faculty Galleries.
Available gallery spaces and dates will be announced a month prior to the semester. Proposals will be evaluated and scheduled by the Exhibitions Department. This opportunity is not designed to simply offer one-person shows to adjunct faculty. Instead, projects proposed for this program should have developed concepts that educate, inspire, and enliven the audience—primarily students—of this gallery program. Examples include exhibitions to which students or community members can contribute, curated exhibitions that offer a particular perspective on a subject, or exhibitions that demonstrate the teachings that take placed in the classroom and beyond.
Examples of past exhibitions of this nature include: 1.5 Million organized by Foundations Adjunct Corey Antis, inspired by a 1970 exhibition by Lucy Lippard and which featured new works by 71 artists, curators and writers; Performance Art with PDS Adjunct Professor Kimberly Brandt based on her class of the same title; MFA Ceramics Exchange Exhibition with Ohio State University organized by Tyler MFA candidate Kate Dowell.
Proposals should include:
- Description of the exhibition's content/theme (one paragraph)
- Targeted audience
- Description of artwork (i.e. sculpture, installation, paintings, etc.)
- Installation needs (i.e. AV equipment, dim room for projection, etc.)
- Top two choices of gallery spaces and dates (see below)
A call for proposals will be sent out a month prior to the start of each semester. Announcements will be sent to department chairs and administrators, faculty via the listserv, and MFA students.
Annual Student Exhibition
This exhibition, traditionally taking place for 2 weeks in the spring, showcases current work by undergraduate students and is selected by professors from class assignments. Each department is responsible for installing work by their students, and must also produce their artwork labels. These dates are distributed through an email to area heads at the beginning of the spring semester. Extensive guidelines for this show are also distributed to area heads, who then designate an area representative.
Information for STUDENTS
Download guidelines
Student exhibitions are scheduled after the Faculty have reserved space each semester. Students reserve space through a lottery set up by the Exhibitions department at the beginning of each semester. Students are responsible for installing and deinstalling their work, and must leave the exhibition space in good condition (defined below in "Gallery Restoration Rules" section).
Stella Elkins Tyler Galleries and the Student Lounge Gallery will be open Wednesday through Saturday, 10 am - 5 pm. There will be no monitor coverage; by placing work in the exhibitions spaces the artists agrees to take responsibility for any damages and to hold the School harmless. The Student Lounge Gallery is open at all times; exhibitors should be aware of and take precautions against the risks of showing in an open space.
If a department or individual wishes to have security coverage, they must provide it, and give us written advance notice that the hours will be limited if that is necessary. This notice must be addressed to the Exhibitions staff; if not received in advance, the doors will be unlocked each day.
The information you provide to Exhibitions staff in advance (two weeks prior to the installation date) will be posted on the Website. Titles and names of students are appreciated, as well as a one-sentence description of the show if you have one. No press information will be distributed by Exhibitions except for the Annual exhibition. We have digital files, forms and formats available for anyone who wishes to pursue press coverage or listings on their own.
Up to one gallon of paint will be provided as part of the installation kit. If additional paint is necessary, it is available for purchase from Exhibitions. If repairs to the walls and paint finish are not made, the faculty advisor and any associated students will be barred from exhibiting in the galleries the following semester.
MFA Thesis Exhibitions
Download Contract for MFA students
Download Guidelines for MFA students
These one-person exhibitions are required of each MFA candidate to qualify for graduation. Each MFA student must sign a contract that commits them to a specific project with detailed parameters. MFA exhibitions are held at Temple Gallery or, as with most Metals students, in on-line presentations. Students may also opt to show off-site but must comply with all deadlines and requirements.
-A lottery is held a semester in advance of the MFA exhibitions. It is publicized through multiple direct emails to the students with the help of the Associate Dean's office, and through school announcements.
-All MFA shows must be listed with Exhibitions by the contract deadline, generally in December, including those on-line or off-site, so that press information may be distributed.
-The MFA schedule is sent out through an initial email to Department Chairs, as well as being made available on-line through Tyler's website (on the Exhibitions page). Chairs are responsible for making this information available to their faculty.
Produce
This student-run group is open to all Temple Students, and its mission is to give students the opportunity to organize shows of work in a professional context. They are advised and overseen by the Exhibitions staff. Past projects have included performances by Aaron Gatch, Center for Tactical Magic; commissioned work from artists Kate Gilmore and Zoe Strauss; lectures by Trenton Doyle-Hancock; and group exhibitions. For more information, contact produce.exhibitions@gmail.com.
Gallery Installation and Resoration Rules
Access to Supplies/Kits and Keys Schedule
Mondays: 9 - 12, 1 – 5 (restoration of gallery)
Tuesdays: 9 - 12 (installation of gallery)
Wednesdays: 9 - 11 (installation and return of kits)
Please note materials and support can only be obtained in the first floor gallery during these hours.
Gallery Installation Rules
Thoroughly inspect the gallery for existing damage before installing work. If there is damage from the previous exhibition, inform Exhibitions immediately, or you may be held responsible for the damage.
Not permitted (except with special permission from Exhibitions):
- Artwork may not cover light switches, electrical boxes, signage, or doors.
- Do not apply shellacs, urethanes, spray adhesives, solvents, etc. in the gallery - NO EXCEPTIONS.
- Do not remove ceiling tiles and/or install any work from the ceiling. Any damage to the ceiling tiles will result in a fine of $30 per tile plus installation costs. Ceiling tiles are available for purchase from the Exhibitions Department.
- Gallery walls may not be painted with anything but the specified paint provided by Exhibitions.
- Due to the finished cement gallery floors, structures may not be anchored to the floor i.e. drilling holes, etc).
Exhibitions is willing to consider exceptions to the above, pending on a meeting with the responsible individual at least two weeks before the installation dates.
After installation is complete, remove all debris from lobby, gallery, prep area, and sweep floor. Floors must be free of paint drips. Kits and borrowed tools must be returned. Any missing supplies will be charged to the responsible student/faculty.
Fines: Respective individuals and/or departments will be charged for the cost of labor plus materials. Any damaged or missing equipment must be replaced.
Lighting: A set number of light fixtures will be installed in the galleries at the beginning of the semester; there are no additional fixtures. Each gallery is provided with 20 lights (lights=fixtures with bulbs). Return any unused lights to the Exhibitions office. You and/or your department will be charged for any missing lights.
The tracks accommodate a maximum of four lights per segment of track. Excessive lighting will be removed.
Fire Code: The fire code is a policy of Temple University based on local fire codes:
- No artwork may be installed in stairways or foyer spaces in any building on campus.
- Pathways of at least four feet must be maintained in all gallery spaces.
- Installations that require any change to walls, floors or ceilings (other than patchable nail or screw holes) must be discussed with and approved by the appropriate staff.
- Student and faculty exhibitions should be discussed with Exhibitions staff; student and faculty installations in locations of respective departments and the Stella Tyler Elkins Galleries must be discussed with staff in the Vice Dean's office.
Gallery Resoration Rules
The gallery must be restored to a satisfactory condition as defined by the Exhibitions department. This includes:
- Walls must be completely patched, sanded, primed (if necessary) and repainted, without bumps or raised surfaces and without obvious patches. All hardware must be removed.
- Walls repainted only with the paint supplied by Exhibitions.
- All light fixtures must be accounted for: 20 installed in the gallery tracks.
- Supply kits are available from Exhibitions. All tools and permanent supplies must be returned in good condition when the kits are signed in by their users. Fees may be assessed for missing tools. Check the Kit List on line to see what tools and supplies are provided.
- Paint is available from Exhibitions, as is primer. ONLY USE THE PAINT PROVIDED, in order that the color and finish match. If you use up the amount provided, Exhibitions will provide you with the paint information and a vendor in which you may purchase what you need. Use of any other paint will result in a fine.
Directions for repairing a wall:
1. Make sure all hardware including plastic anchors are removed from walls and ceiling.
2. All raised bumps must be sanded down and flush with the wall.
3. Spackling: scrape spackle compound thoroughly into and over hole with a spackle knife. Wait to dry (usually 30 minutes). Sand over with flat sanding block until area is flush with wall.
4. Paint area the paint provided by Exhibitions. DO NOT DRIP PAINT. Use a drop cloth. Make sure the drop cloth covers the floor beneath where you are painting. Wipe up drips and tracks with a wet towel.
5. Wash brushes and seal cans tightly.
You must remove all trash from your deinstallation. Construction in the gallery must be dismantled and disposed of properly.
Failure to restore the space or shoddy restoration may result in fines to the individual and/or the responsible department. Any damage to the gallery will result in a charge for the labor plus material cost of repairs.
Exhibitions provides limited tools and resources for restorations. Tools and materials for restoring the galleries after more extensive projects must be provided by the student or faculty. Besides paint, provision of these tools by the Department of Exhibitions is a courtesy.
As a courtesy, Exhibitions provides a kit containing the following installation / de-installation materials (due to limited supplies, some materials may not be provided):
1 paint brushes -RETURN CLEANED OFF
1 rollers and roller covers - CLEAN AND RETURN ROLLER COVERS
1 paint pan
1 paint stirring sticks
1 can of spackle - RETURN CAN, EVEN IF EMPTY
1 spackle knives
1 can of paint
1 hammer
1 sanding block
1 drop cloth
1 level
1 measuring tape
Bring all other tools that you will need to install the show, including hanging hardware. Any equipment that is borrowed and not returned will result in a charge for its replacement.
Installation and Restoration Schedule
Installation
Tuesday, begins 9 am Access to the gallery for installation (please note Graduate Assistant hours for key access and kits).
Wednesday, 10 am Galleries are open to the public; all artwork must be installed, as well as labels and exhibition text.
Sunday - Monday Deinstallation of exhibition; restoration of the galleries.
Restoration
Monday, ends 4:30 pm Galleries must be restored and ready for the next exhibitor; responsible faculty or student must meet with Exhibitions staff to review gallery condition. Galleries not restored will result in a fine. Fines include the cost of materials plus labor.
Gallery information
We recommend creating information for visitors, including an inventory, price list, statement, and any other material you would like to share. Each exhibitor is responsible for creating labels and exhibition titles. Vinyl lettering can be ordered quickly and easily from Sign-a-rama and other local printing companies. Artwork labels can be created using white or clear mailing labels. Generally, labels contain the artist's name, title of artwork, date, materials, and a credit line if applicable.
Exhibitions promotes the Stella Elkins Tyler Galleries exhibitions by listing the semester schedule on the Tyler website and by handling phone calls from the public. Press releases are the responsibility of the exhibitor. Exhibitions can provide an example of a press release, assist in editing, and provide labels of the local press mailing list.
Insurance
The University does not insure student work. Temple University is not responsible for lost, stolen, or damaged work. There will be no monitor coverage; by placing work in the galleries the artists agree to take responsibility for any damages and to hold the School harmless. If a department or individual wishes to have security coverage, they must provide it, and give the Exhibitions Department written notice.
Receptions
Receptions may be held outside of the gallery or other approved areas; please confirm with the Exhibitions Office beforehand. For tables, chairs, or other equipment, contact Facilities at with at least a week notice.
Temple University policy does not permit liquor to be served at gallery functions. Receptions may be scheduled as late as 8 pm. All staff and students must be out of the building by 9 pm.
All trash must be cleaned up the night of the reception, including restoring the floors. Non-compliance will result in fines.
Gallery information
Stella Elkins Tyler Galleries
Tyler School of Art
12th and Norris Streets
Lower Level South
Philadelphia, PA 19122
www.temple.edu/tyler/exhibitions
Public Hours: Wednesday to Saturday, 10 am - 5 pm
Exhibitions Contacts
Robert Blackson, Exhibitions Director
215-777-9138
robert.blackson@temple.edu
Kari Scott, Coordinator, Stella Elkins Tyler Galleries
215-777-9141
miss.kari@temple.edu
Adam Blumberg, Preparator
215-777-9146
ablumber@temple.edu
Matthew Craig, Graduate Assistant
m.craig@temple.edu
Cara Long, Graduate Assistant Publicity Manager
cara.long@temple.edu
Emma Salamon, Graduate Assistant