Policies and Procedures for Tyler Campus Exhibitions – Student and Faculty
Policies and Procedures for Tyler Campus Exhibitions – Student and Faculty Two departments are involved with the exhibitions in Tyler campus gallery spaces:
The Exhibitions department schedules all exhibitions.
The Student Life department manages the galleries and provides logistical assistance and access to supplies and tools.
For calendars of exhibition spaces at the Elkins Park campus, please click on the following links:
Tyler Gallery
Tyler Hallway
Penrose Gallery
Penrose Lobby
CONTENTS
Contact Information
General Policies – Please read
Tyler Campus Exhibition Spaces
Departmental or Faculty-Organized Exhibitions
MFA Student Exhibitions
BFA Student Exhibitions
Penrose 107
Produce
Annual Student Exhibition
Gallery Restoration Rules
Pedestals, Installation Materials, Lights and Ladders, Keys
Information for FACULTY
Information for STUDENTS
Contact information:
Tyler Exhibitions and Public Programs – for questions about schedules and contracts only
Tyler Hall, Room 303
Telephone: 215.782.2776
Student Life – for access to galleries, kits and supplies
Tyler Hall, 305
Telephone:215.782.2883
General Policies – Please read.
Faculty are responsible for the exhibitions they schedule—if you schedule students to do this work for you be sure they know the guidelines and restore the gallery by the required deadline. Failing to do this will result in being barred from reserving space for the following semester.
Installation and deinstallation work is done by the parties who have reserved the space. The reservation period begins Tuesday 10 am and runs to Monday 4:30 pm. Tools and materials are available only during Student Life office hours, posted below, on the Website and on their office door. All restoration of the galleries will be reviewed on Monday afternoon before the space is turned over to the next occupant. Departments and students will be assessed penalties (including fines) if the spaces are not properly restored.
Tyler Campus Exhibition Spaces
The following spaces are administrated by Tyler Exhibitions and managed by Student Life:
Tyler Gallery
Tyler Hallway (includes cases)
Penrose Gallery
Penrose Lobby (includes cases)
All other spaces (any outdoor site or other hallways) are administrated through the Associate Dean’s office or by individual departments.
The galleries are open to the public Wednesday through Saturday 10 to 5 p.m. If your installation cannot be open during these hours, you must arrange in advance with Exhibitions staff.
Departmental or Faculty-Organized Exhibitions
Departmental shows are given priority in the Exhibitions calendar. When Exhibitions announces the sign-up period (a semester in advance), faculty select their gallery and on a first-come, first-served basis. Faculty representatives are responsible for the work done by students to install and deinstall departmental exhibitions. The exhibition space must be left in good condition (defined below) at the end of the project period.
•The responsible faculty member reserves space the prior semester by signing a contract by the deadline set by the Exhibitions department staff. The Exhibitions staff will make every effort to remind faculty to do so via broadcast emails from the Dean’s Office, and by including reminders in Exhibitions Newsletters.
•Students designated by faculty to actually accomplish the project will be given access to galleries, keys and supplies only if all the appropriate forms have been completed, including key access and gallery reservation contracts. All of these forms require signature by faculty member and submission to Exhibitions in advance of the project start date. The key access form is available on-line; it must be printed out, completed and delivered to the Exhibitions office before students may have access.
MFA Student Exhibitions
These one-person exhibitions are required of each MFA candidate to qualify for graduation. Each MFA student must sign a contract that commits them to a specific project with detailed parameters. MFA exhibitions are held at Temple Gallery--up to 20 students--with the rest accommodated in Tyler and Penrose Galleries or, as with most Metals students, in on-line presentations. GAID students receive priority for the final two weeks on Elkins Park campus, necessitated by curriculum requirements. Students may also opt to show off-site but must comply with all deadlines and requirements.
•A lottery is held a year in advance of the MFA exhibitions. It is publicized through multiple direct emails to the students with the help of the Associate Dean’s office, and through flyers put up around campus.
•All MFA shows must be listed with Exhibitions by the contract deadline, usually by the first week in February, including those on-line or off-site, so that press information may be distributed.
•The MFA schedule is sent out through an initial email to Department Chairs, the Exhibitions newsletter, as well as being made available online through Tyler’s website (on the Exhibitions page). Chairs are responsible for making this information available to their faculty.
BFA Student Exhibitions
This program makes use of any spaces left unscheduled following the department/faculty reservation period. Because of space limitations, only BFA candidates may reserve space, and they do so via a lottery set up by the Exhibitions department at the beginning of each semester. Students are responsible for installing and deinstalling their work, and must leave the exhibition space in good condition (defined below in Gallery Restoration Rules).
SPECIAL PROJECTS: If a group of students approach the Exhibitions Department with sufficient advance notice (at least the semester prior to the one in which the show would take place) and a well-developed and interesting proposal, we would attempt to find a space for that project. The project must be ambitious and serious enough to merit special consideration. For example, the MFA Printmaking Students developed a national juried graduate printmaking exhibition for Spring 2006.
Penrose 107
This room is a crit space, not an exhibition space (with the exception of the all-campus Annual and Foundation exhibitions). No light or pedestals will be available for crits from Exhibitions’ supply. This room can be reserved by faculty only; the reservation sheet is available on-line.
Produce
This student-run group is open to all Temple Students, and its mission is to give students the opportunity to organize shows of work by professional artists which interest them. The students organize an exhibition in spring semester and a variety of programs in the fall semester (workshops, performances, trips and lectures). They have a budget that is administrated by Student Life through the General Activities Fund. They are advised and overseen by the Exhibitions staff. Their projects have priority after faculty projects.
Annual Student Exhibition
This exhibition showcases current work by students and is selected by professors from class assignments. Each department is responsible for installing work by their students, and must also produce their area’s labels.
The dates for the exhibition are set to coincide with the Rohm + Haas prize. These dates are distributed through an email to area heads, as well as through the Exhibitions Newsletter.
Extensive guidelines for this show are distributed to area heads, who then designate an area representative.
Spaces for this show rotate each year, in an attempt to give everyone periodic access to desirable spaces.
Gallery Restoration Rules
The gallery must be restored to a satisfactory condition as defined by the Exhibitions department. This includes:
•Walls completely patched, sanded, primed (if necessary) and repainted, without bumps and without obvious patches. All hardware must be removed.
•Walls and pedestals repainted (pedestals may be carefully touched up) only with the white paint supplied by Student Life.
•All borrowed pedestals must be returned and available for the Tuesday review. Pedestals will be provided when you begin installation. There are a limited number so please plan accordingly. (The inventory is available for review from Student Life, but please be advised that these pedestals must be shared among ht four gallery spaces.)
•All light fixtures must be accounted for: 20 installed in the gallery tracks and any extras in the gallery and available for the Tuesday review. Light fixtures may be signed out when you begin installation; lost fixtures will be billed at $65 each.
•Supply kits are available from Student Life. All tools and permanent supplies must be returned in good condition when the kits are signed in by their users. Fees may be assessed for missing tools. Check the Kit List on line to see what tools and supplies are provided.
•Paint is available from Student Life, as is primer. ONLY USE THE PAINT PROVIDED, in order that the color and finish match. If you use up the amount provided, you may purchase gallery white paint from the Student Life Office. Use of any other paint will result in a fine.
Pedestals, Installation Materials, Lights and Ladders, Keys
Installation begins 10 am Tuesday the week of the exhibition. Shows must be ready to open on Wednesday at 11am (please make alternate arrangements with the Exhibitions department if you need more time or a different schedule. Faculty members are in charge of departmental exhibitions: please direct your students appropriately, and be sure to provide access forms for them in advance of the program.
•Faculty-organized shows: faculty should send students to Student Life in advance of the show to fill out key access forms.
•Deinstallation must be done Sunday and Monday after the close of the exhibition and completed by 4:30 Monday afternoon, including the paint being dry.
•For all shows, tool kits (with limited supplies—please check the on-line list), paint, pedestals, lights and ladders can be checked out through the Student Life office on Monday and Tuesday only. Students must show an ID to obtain supplies and they are personally responsible for returning tools and any left-over materials.
•The Student Life Department supplies a set amount of lights to Penrose and Tyler Galleries. There is not sufficient security to supply lights for the hallways. If there are special considerations and students or faculty need additional lights for the galleries, they may be checked out with an ID from the Student Life department. Students or faculty will be personally responsible for their return.
•Penalties and fines that are charged to individual students will convert to their home departments after two weeks.
Information for FACULTY
PLEASE NOTE: Penrose and Tyler Galleries and hallways are scheduled by Exhibitions for shows generated by departments and individual faculty. These show are given priority and are scheduled in the prior semester, in advance of all other projects. The Exhibitions department also conducts lotteries for student exhibitions: one for the MFAs in the fall semester, and two for BFA students (for fall in the second week of fall semester and for spring in the first week of December).
Faculty members who reserve gallery space are responsible for the entire project: installation, opening on time, and deinstallation. All procedures outlined below must be followed. If you assign a student to oversee or manage the exhibition, please be sure they follow procedures. Faculty or departments failing to do so will be barred from the galleries for a semester; other penalties and fines may also be levied.
Tyler and Penrose Galleries will be open Wednesday through Saturday, 10 am – 5 pm. (If a show extends beyond one week, the gallery will also be open the second Monday and Tuesday.) There will be no monitor coverage; by placing work in the exhibitions spaces the artists agrees to take responsibility for any damages and to hold the School harmless. Tyler and Penrose hallways are open at all times; exhibitors should be aware of and take precautions against the risks of showing in an open space.
If a department or individual wishes to have security coverage, they must provide it, and give us written advance notice that the hours will be limited if that is necessary. This notice must be addressed to the Exhibitions staff; if not received in advance, the doors will be unlocked each day.
The information you provide to us in advance (two weeks prior to the installation date) will be posted on the Website. Titles and names of students are appreciated, as well as a one-sentence description of the show if you have one. No press information will be distributed by Exhibitions except for the Annual exhibition. We have digital files, forms and formats available for anyone who wishes to pursue press coverage or listings on their own.
If faculty members want to visit an exhibition during the hours the galleries are closed they may do so by obtaining the appropriate key from the Security Office in President’s Hall. The gallery keys are available 24 hours a day, seven days a week. If exhibition contents are disturbed or if the gallery is not relocked, this access for the faculty member will be blocked as will as opportunity to reserve gallery space for their department for one semester.
Installation kits including most tools and materials will continue to be provided in kit form by Student Life. Contents are listed on-line at Student Life page. No other materials or tools will be provided. An ID is required to obtain a kit and fees will be assigned if tools go missing. Faculty are responsible for the actions of their students and penalties (and possibly fines) will also be assessed against departments if the galleries are not left in a condition acceptable to Student Life staff.
Installations take place on Tuesday mornings, beginning at 10 am. Deinstallations take place on Mondays; everything, including dry paint, must be accomplished by Tuesdays at 9 am. The galleries will be checked on Mondays at 4:30 p.m.
Up to one gallon of paint will be provided as part of the installation kit. If additional paint is necessary, it is available for purchase at Student Life. If repairs to the walls and paint finish are not made, the faculty advisor and any associated students will be barred from exhibiting in the galleries the following semester.
A set number of light fixtures will be installed in the galleries at the beginning of the semester; additional fixtures will be available through written release in the Student Life office on Tuesdays, signed out with an ID. Failure to return them at the close of the show will result in an assessment of delinquency fines against your department.
Pedestals will be available, signed out from the Student Life office with an ID. The pedestal stock dwindles from year to year; please check the Student Life Web site for a list which is updated once a semester. Advance reserve forms are available in the Student Services office; for best service please visit Student Life the day before you want to start your installation. Please note that the storage spaces for the pedestals are not secure and, even though reserved, pedestals are sometimes missing at the time of sign out.
Information for STUDENTS
PLEASE NOTE: Exhibitions spaces are extremely limited. A BFA lottery will be held by Exhibitions each semester to assign exhibition spaces to BFA candidates.
Tyler and Penrose Galleries will be open Wednesday through Saturday, 10 am – 5 pm. (If a show extends beyond one week, the gallery will also be open the second Monday and Tuesday.) There will be no monitor coverage; by placing work in the exhibition spaces, the artist agrees to take responsibility for any damages and to hold the School harmless. Tyler and Penrose hallways are open at all times; exhibitors should be aware of and take precautions against the risks of showing in an open space.
If an individual wishes to have security coverage, they must provide it. If the hours will be limited or extended they must give us written advance notice (two weeks in advance of their installation). This notice must be addressed to the Exhibitions staff; if not received in advance, the usual procedure will prevail.
No press information will be distributed by Exhibitions except for the Annual exhibition. We have digital files, forms and formats available for anyone who wishes to pursue press coverage or listings on their own.
Installation kits including most tools and materials will continue to be provided in kit form by Student Life. Contents are listed on-line at Student Life page. No other materials or tools will be provided. An ID is required to obtain a kit and fines will be assigned if tools go missing or the galleries are not left in a condition acceptable to Student Life staff.
Installations take place on Tuesday morning, beginning at 10 am. Deinstallations will take place on Mondays; all restoration must be accomplished by Monday at 4 pm so Student Life may review gallery condition. (Wet paint is permissible).
Up to one gallon of paint will be provided as part of the installation kit. If additional paint is necessary, it is available at Home Depot. The installation kit contains a sheet detailing the brand and color of paint necessary. If repairs to the walls and paint finish are not made, the faculty advisor and any associated students will be barred from exhibiting in the galleries the following year.
A set number of light fixtures will be installed in the galleries at the beginning of the semester; additional fixtures will be available through written release in the Student Life office on Tuesdays, signed out with an ID. Failure to return them at the close of the show will result in an assessment of delinquency fines as well as being barred from future exhibitions for a period of time.
Pedestals will be available, signed out from the Student Life office with an ID. The pedestal stock dwindles from year to year; please check the Student Life Web site for a list which is updated once a semester. Advance reserve forms are available in the Student Services office; for best service please visit Student Life the day before you want to start your installation. Please note that the storage spaces for the pedestals are not secure and, even though reserved, pedestals are sometimes missing at the time of sign out.
7/07
