Ticket Sales

The following are guidelines that must be followed if your organization is holding an on-campus admission-charged event. Please read this section very carefully. If you have any questions, please contact the Office of Student Activities.  An organization may charge however much it wants for admission, but must remember to administer tickets to individuals and complete a Ticket Accountability Form.  If the event is on campus and less than $5.00, any type of printed ticket will suffice; just make sure the tickets are numbered starting with 001. If there is more than one ticket price, you must print separate tickets for each price. We strongly encourage you to print the tickets on a different colored paper for each ticket price starting with number 001.

ALL TICKETS over $5.00 must have the purchase amount printed on them, and must be numbered.  It is our suggestion that a proof of the ticket format is brought to our office before printing. If the tickets are not correctly printed, you will need to re-print the tickets to meet the Office of Student Activities approval.

Security for Events
The sponsoring student organization must take adequate precautions for the security of attendees at an event, as determined by Campus Safety, in conjunction with the Office of Student Activities and Student Center Operations. Failure to adhere to these security policies may result in an administrative and/or disciplinary sanction.

In general, the required number and type of security personnel for an event will be determined based upon projected attendance, time and location of event, description of activity planned, and the number of organizational personnel available to help monitor the event. Final determination as to the appropriate number of security personnel will be made by Campus Safety.

Other factors which may influence the security decision are as follows:

Advertising: Dependent upon the content and nature, advertising can either increase or reduce the need for security. Advertising which indicates that the attendance will be limited in number and/or restricted to Temple students and their guests may reduce security needs.

Closed vs. Open Event: Closed events (restricted to the members of the sponsoring organization and their guests) may require less security than events open to all Temple students and their guests. If your organization is TSG funded, your events must be open to all Temple students.

Expected Crowd Size: Larger crowd size will dictate the utilization of additional security personnel.

Event Staff: Individuals must be designated by the sponsoring organization to assist with conducting the event in an orderly fashion. The greater the number of event staff and the higher their level of expertise in performing assigned functions, the fewer number of security positions required.

Money Collection: The collection of money for any purposes (ticket sales, souvenir sales, refreshment sales, etc.) could require additional security personnel.

Nature of Crowd or Program: Individuals affiliated with the University generally require less security than those not affiliated; lectures may require less security than concerts.

Risk Assessment: Increased risks (e.g., threats received, demonstrations planned) will increase the security requirement.

Written Invitations or Prior Ticket Sales: Events which are restricted to persons with written invitations or advanced ticket sale holders will usually require less security than events selling tickets at the door.

Contracts
Contacting an Agent/Artist/Company
When calling an agent/artist/company remember you can only do preliminary investigation. When speaking with an agent/artist/company tell them immediately if you can not commit to any aspect of the show. Meet with an Office of Student Activities staff member to make sure you understand the elements of an offer and the University requirements for contracts and payment of contract.

Events that include performers such as speakers, disc jockeys, lecturers, or entertainers who are being paid require a fully executed contract and rider.

When a student organization begins to think about contracting a lecturer or entertainer, they should call the Office of Student Activities at 215-204-7131 to make an appointment to discuss the university policies and procedures on contracting.

Misrepresentation/Fronting
Student organizations shall not use their privileges for access to university space and services inappropriately. As an example, a student organization should never agree to reserve a room for a non-university group or commercial vendor who would not have
access to campus or for whom there would be a fee charged. If a non-university group of any type contacts your student organization about "co-sponsorship" for access to space or service, please contact the Office of Student Activities (215-204-7131) for guidelines and policies.

Political Speakers on Campus
When an election season is upon us, it is important to understand candidate access to our campus. Local, state and national candidates for political office may be contacting
Temple student organizations for support or student organizations may consider contacting campaign staff to invite candidates. This support could range from distributing fliers to providing access for a candidate to visit our campus.

Some helpful information:

The only student organizations which has as its mission to bring major speakers such as presidential candidates and has the infrastructure to support speeches at this level is MCPB or TSG. If you are contacted to arrange a candidate visit, you must contact the Office of Student Activities. Do NOT make any offers for candidates to come to campus until you have discussed it with a member of the staff. Student organizations are not charged for use of many university facilities or are charged a reduced rate for others.  Some political organizations are aware of this and will want your involvement to "front" for them to reduce expenses or provide access to campus. If your organization is contacted and does not want to be involved in providing access to a campaign, do not feel pressured into doing so. Understand that if your group is involved in a candidate's visit to campus, the Office of Student Activities will support you in stating what your organization is willing and able to provide.