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Scheduling and Space Management
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SCHEDULING CLASSES AND EVENTS |
SSM is
responsible for ensuring that all space in the university is scheduled
efficiently and effectively for both class and class-related scheduling
as well as for events for both internal and external audiences. In this
scheduling role, SSM will continue to assign certain space to schools
and colleges for their specific class scheduling use and to coordinate
with administrative offices for event scheduling.
For more information please select from the
following topics:
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To ensure the
effective and efficient use of classrooms and to meet the needs
of students and faculty to have adequate space within an
efficient schedule to carry out the instructional functions of
the University, a scheduling matrix has been developed for both
daytime and night-time class scheduling for undergraduate
classes on the Main Campus and on the Ambler Campus.
Every effort to ensure the most efficient
use of classroom space should be made when scheduling these
sessions.
If necessary, associated recitation or laboratory sessions may
be scheduled at additional times on the approved University
matrix.
Courses that are
not scheduled within the approved time blocks must receive an
exception to the matrix (see 'Requesting
an Exception to the Matrix' for details).
The following represents the approved University matrix for both
Daytime and Evening sessions. Also included here are matrices
for
weekend sessions and Summer
sessions. |
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3 credit sections |
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4 Credit Sections |
Monday, Wednesday,
and Friday |
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Tuesday and Thursday |
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Monday, Wednesday,
and Friday |
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Tuesday and Thursday |
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8:00AM to 8:50AM |
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8:00AM to 9:20AM |
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8:00AM to 9:10AM |
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8:00AM to 9:40AM |
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9:00AM to 9:50AM |
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9:30AM to 10:50AM |
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9:20AM to 10:30AM |
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9:50AM to 11:30AM |
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10:00AM to 10:50AM |
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11:00AM to 12:20PM |
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10:40AM to 11:50AM |
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11:40AM to 1:20PM |
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11:00AM to 11:50PM |
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12:30PM to 1:50PM |
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12:00PM to 1:10PM |
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1:30PM to 3:10PM |
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12:00PM to 12:50PM |
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2:00PM to 3:20PM |
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1:20PM to 2:30PM |
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3:20PM to 5:00PM |
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1:00PM to 1:50PM |
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3:30PM to 4:50PM |
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2:40PM to 3:50PM |
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2:00PM to 2:50PM |
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4:00PM to 5:10PM |
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3:00PM to 3:50PM |
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4:00PM to 4:50PM |
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3 credit sections |
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4 Credit Sections |
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Monday and Wednesday |
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Tuesday and Thursday |
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Monday and Wednesday |
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Tuesday and Thursday |
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5:30PM to 6:50PM |
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5:30PM to 6:50PM |
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5:30PM to 7:10PM |
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5:30PM to 7:10PM |
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7:00PM to 8:20PM |
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7:00PM to 8:20PM |
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7:20PM to 9:00PM |
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7:20PM to 9:00PM |
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8:30PM to 9:50PM |
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8:30PM to 9:50PM |
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Monday, Tuesday, Wednesday, OR
Thursday |
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Monday, Tuesday, Wednesday, OR
Thursday |
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5:30PM to 8:00PM |
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5:30PM to 8:50PM |
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Weekend Matrix-
Weekend sessions should be scheduled within one of the following
blocks of time:
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Saturday and/or Sunday |
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9:00AM to 1:00PM |
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1:00PM to 4:00PM |
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Summer Matrix-
In order to maximize the use
of space during the summer, the following summer matrix has been
developed to enable the University to schedule more classes in
smart rooms, and to maximize the ability of students to take
courses in different schools and colleges.
Undergraduate
and graduate classes not on the summer matrix will be scheduled
last, and only when space is available. Assigning classes
that are scheduled off the summer matrix to centrally scheduled
computer labs or smart rooms may not be possible.
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The matrix is:
The first class of the day must end by
10:35. For
example, a 3-credit class could run Monday through Thursday,
8:30 - 10:00 or 9:00 - 10:30. A 4-credit class would be
Monday through Friday from 8:30 - 10:05 or 9:00 - 10:35.
The second class of the day must run from
10:45 through 12:45.
For example, the 3-credit class would be Monday through Thursday
from 10:45 to 12:15; the 4-credit, Monday through Friday from
10:45 to 12:20. The end time has been revised to
accommodate CIS classes.
The third class cannot start until 12:55.
For example, the 3-credit class could be Monday through Thursday
from 12:55 - 2:25; the 4-credit, Monday through Friday 12:55 -
2:30. The start time has been revised to accommodate CIS
classes.
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All requests for
exceptions to the matrix will require the review and approval of
the Vice Provost for Undergraduate Studies and the Associate
Vice President of Finance and Space Management.
The Vice Provost
for Undergraduate Studies and the Associate Vice President of
Finance and Space Management will review the
justifications offered for each exception and will notify the
requesting unit of the approval or disapproval of the matrix
exception.
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If you need special arrangements to
accommodate disabled students or instructors,
please contact your College Dean's Office as far in advance
as possible.
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To request a smart classroom
(with a computer) or a computer classroom (lab), you will
need to complete and submit a
Smart Room Request Form.
Complete this form, in full, and send
it to your Dean's Office (see request form).
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To
find the buildings where Classroom Technology Support
service is available and their hours of operation please
visit the
CTS Area of Service page.
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To request a computer lab
or a
specialized classroom for one or
two days for your class, please send an email to
classrms@temple.edu.
Please include the Course Title, Course Number, Section
Number, the Number of Students, the Type of Room you are
requesting (i.e. smart classroom, computer lab, etc.), the Date(s) you are requesting, and the
Start and End time.
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To request special software to be
installed in a smart classroom:
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To request special software to be
installed in a
computer lab:
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If a faculty member has already obtained the specialized
software needed and has proper proof of licensing, they
can request that the software be installed by filling
out a
Request for Instructor Software on a Lab Network
for a computer classroom.
You must submit this form to
Computer Services at least thirty (30) days prior to the
requested implementation date.
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If specialized, discipline-specific software or hardware
is desired and has not yet been purchased, faculty
should submit a request to purchase the items through
department chairs or deans as part of a school or
college’s technology plan.
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Schedule courses on the
University’s matrix of course times. For courses that
meet 2 days per week, try to use a Wed – Fri scenario or a
Mon – Fri scenario, rather than scheduling the majority of
sections on Mon – Wed.
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Make full use of the rooms that
were assigned to you. Assign courses so that rooms are
scheduled for at least 80% of the times between 8:30am and
4:30pm, Monday through Friday.
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Schedule courses over a broad
range of times. Make better use of Fridays, late afternoons,
and early evenings.
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Use “Smart” rooms efficiently,
including:
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Offer more daytime courses at
TUCC.
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Please check your room
assignments at least three weeks before the first day of
class. Schedulers should review each room in person to
ensure that courses are assigned properly, that enrollments
have not exceeded room capacity, and that seating
arrangements in the room are appropriate.
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For sections that have
scheduled meeting times and days but do not require a room,
please use the building and room designation XX ARR00 to
schedule that section in ISIS. This applies to Main
Campus only.
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Check that cross-listed courses
have been assigned to the same rooms at the same times.
Check that sections have not been inappropriately assigned
to the same rooms at the same times.
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For zero or very low enrollment
courses, cancel sections as early as possible so that the
room can be released for other courses.
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Release space to other colleges
once you have completed your course scheduling.
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Scheduling Events at Main Campus
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If you are a
Temple Faculty or Staff member,
and you would like to schedule a meeting or other non-credit
event, please click on the
Special Events Form (PDF). Complete the form and fax it
to 215-204-3507, as noted on the form.
If you have any questions about the form, please write to
classrms@temple.edu.
Due to the high volume of requests,
we are unable to check or confirm the availability of rooms
until we have received and processed the Special Event Form.
Please be advised that requests may take up to 10 working
days to process.
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If you are a
Temple Faculty or Staff member,
and are requesting space for a Summer Program, please fill
out a Summer
Program Request Form.
Current Summer Programs include: IELP, RCC, TFA, IDAAY,
Temple Youth VOICES, BITS, PSTP/MARC, Governor's Academy,
Writing Academy, SSA Summer Project, and ALL After School
Programs. This form must be completed
for all ongoing programs running May through August.
Complete the form and fax it to 215-204-3507 by March 1st.
Forms received after this date will still be accepted;
however, space will be limited and assigned on a first come
first serve basis. If you have any questions about the
form, or you are requesting space for a new summer program, please write to
classrms@temple.edu immediately.
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If you are a member of a
Registered Student Organization,
you must request space through the Office of Student Life in
the Student Center. You may call Alicia Ferguson at
215-204-7131, for more information
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If you are a member of an
Outside Community Organization,
please contact the Office of Community Relations at
215-204-4674.
Please note, any
Temple University employee who requests the University’s
permission for a third party to use Temple University
property (a room, outdoor space, building, walkway, etc.)
for any activity whatsoever (for example, a seminar, flea
market, concert, or social event) must complete the Temple
University’s Facilities Use Agreement form. Please refer to
the
University Counsel's webpage
for instructions on completing this form.
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If you request a room with any type of technology, you will
be assigned to a smart room or lecture hall, depending on
the number of attendees. If you do not specify the
need for technology, you may be assigned either a smart room
or a general use classroom without technology, depending on
the availability of each. To find buildings where
Classroom Technology Support service is available and their
hours of operation, please visit
CTS Area of Service page.
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If you are a member of a Registered
Student Organization, please contact the Office
of Student Life at 267-468-8424.
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If you are an Outside Organization,
please contact Dottie Busillo at 267-468-8501 or
bdorothy@temple.edu.
Please note, any
Temple University employee who requests the University’s
permission for a third party to use Temple University
property (a room, outdoor space, building, walkway, etc.)
for any activity whatsoever (for example, a seminar, flea
market, concert, or social event) must complete the Temple
University’s Facilities Use Agreement form. Please refer to
the
University Counsel's webpage
for instructions on completing this form.
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If you are an Outside Organization,
please contact William Parshall at
william.parshall@temple.edu
or at 215-204-1421.
Please note, any
Temple University employee who requests the University’s
permission for a third party to use Temple University
property (a room, outdoor space, building, walkway, etc.)
for any activity whatsoever (for example, a seminar, flea
market, concert, or social event) must complete the Temple
University’s Facilities Use Agreement form. Please refer to
the
University Counsel's webpage
for instructions on completing this form.
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If you are an Outside
Organization, please contact Marie Birster at
marie.birster@temple.edu.
Please note, any
Temple University employee who requests the University’s
permission for a third party to use Temple University
property (a room, outdoor space, building, walkway,
etc.) for any activity whatsoever (for example, a
seminar, flea market, concert, or social event) must
complete the Temple University’s Facilities Use
Agreement form. Please refer to the
University Counsel's webpage
for instructions on completing this form.
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Scheduling Events at The Liacouras Center
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To make rental arrangements
for your next meeting, or to get more information,
please contact 215-204-2400.
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All events,
including internal, external, course-related, community groups,
etc., must be scheduled within the University central scheduling
system- ECA using the F300 screen. When scheduling an event in
the ECA F300 screen, please document the following information- |
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- Type of Event (press F1 in the ECA F300 screen for a list of
event types)
- Name of the Event (if possible, please do not use
abbreviations)
- Name of the Group holding the event (if abbreviations are
required, please use the same abbreviation for that group for
any events they hold)
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Please refer to "A
Guide to Event Scheduling" manual for additional information on
scheduling events within ECA. |
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A Guide to Event Scheduling |
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To set up an ECA
account or training please contact
classrms@temple.edu. |
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Below are the list of classrooms
assigned to schools and colleges for scheduling classes on Main
Campus. The list can be sorted by Building/Room, by Daytime
Room Scheduler, and by Evening Room Scheduler. This
information was taken from the University Scheduling System (ECA).
For additional information or to make a correction, please contact
classrms@temple.edu. |
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Classroom Assignments as of October 2008 |
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Temple University, Office of the Provost,
Department of Scheduling and Space Management |
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