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SCHEDULING CLASSES

Scheduling Classes within the University Matrix

• Daytime Matrix
• Evening Matrix
• Weekend Matrix
• Summer Matrix

Scheduling Classes in Main Campus Classrooms and Labs

Scheduling Classes Guidelines and Tips

Scheduling Master Calendar

Scheduling Classes within the University Matrix

To ensure the effective and efficient use of classrooms, to meet the needs of students and faculty to have adequate space within an efficient schedule to carry out the instructional functions of the University, a scheduling matrix has been developed for both daytime and night-time class scheduling for undergraduate classes on Main Campus and on the Ambler Campus.

Courses that are not scheduled within the approved time blocks must receive an exception to the matrix (see 'Requesting an Exception to the Matrix' for details).

The following represents the approved University matrix for both Daytime and Evening sessions. Also included here are matrices for weekend sessions and summer sessions.

Daytime Matrix- Daytime sessions should be scheduled within one of the following blocks of time:

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Evening Matrix- Evening sessions should be scheduled within one of the following blocks of time:

Weekend Matrix- Weekend sessions should be scheduled within one of the following blocks of time:

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Summer Matrix- In order to maximize the use of space during the summer, the following summer matrix has been developed to enable the University to schedule more classes in smart rooms, and to maximize the ability of students to take courses in different schools and colleges.

Undergraduate and graduate classes not on the summer matrix will be scheduled last, and only when space is available. Assigning classes that are scheduled off the summer matrix to centrally scheduled computer labs or smart rooms may not be possible.

The first class of the day must end by 10:35AM. For example, a 3-credit class could run Monday through Thursday, 8:30AM - 10:00AM or 9:00AM - 10:30AM. A 4-credit class would be Monday through Friday from 8:30AM - 10:05AM or 9:00AM - 10:35AM.

The second class of the day must run from 10:45AM through 12:45PM. For example, the 3-credit class would be Monday through Thursday from 10:45AM to 12:15PM. A 4-credit class would be Monday through Friday from 10:45AM to 12:20PM. The end time has been revised to accommodate CIS classes.

The third class cannot start until 12:55. For example, a 3-credit class could be Monday through Thursday from 12:55PM to 2:25PM. A 4-credit class could be Monday through Friday 12:55PM to 2:30PM. The start time has been revised o accommodate CIS classes.

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Requesting an Exception to the Matrix- Any requests for exceptions must be made through the Matrix Exception Workflow via TU Portal.

All requests for exception to the matrix will require the review and approval of the Vice Provost for Undergraduate Studies. The Vice Provost for Undergraduate Studies will review the justifications offered for each exception and will notify the requesting of the approval or disapproval of the matrix exception.

Courses with an approved matrix exception must be scheduled in space that is allocated to that school or college. Space for approved matrix exceptions should not be requested from the University Scheduling Office.

The University Scheduling Office strives to accommodate as many course requests as possible from all schools and colleges that are in need. Since off-matrix courses greatly impact the efficiency of room scheduling, the University Scheduling Office will not give them priority when scheduling rooms.

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Scheduling Classes in Main Campus Classrooms, Computer Labs, and Lecture Halls

To make arrangements to accommodate disabled students or instructors:

Please contact your College Dean's Office as far in advance as possible.

To request additional classrooms or computer labs:

Please send one list per school/college to Kristen Watkins at kristen.watkins@temple.edu or classrms@temple.edu. Included in the list should be the department, course number, section number, days/times, number of seats, and what type of room is needed. This will ensure that there is enough time to schedule your courses before the online schedule is posted. Please see the Scheduling Master Calendar for this date.

To find the buildings where Classroom Technology Support service is available and their hours of operation:

Please visit the CTS Area of Service page.

To request a computer lab or a specialized classroom for one or two days for your class:

Please send an email to classrms@temple.edu. Please include the Course Title, Course Number, Course Section, the Number of Students, the Type of Room you are requesting (i.e. smart classroom, computer lab, etc.), the Date(s) you are requesting, and the Start and End time.

To request special software to be installed in a smart classroom:

If a faculty member has already obtained the specialized software needed, and has proper proof of licensing, they can request that the software be installed by filling out a Request for Instructor Software in Technology Classrooms and Carts. These forms are also available from Instructional Support Services, (215) 204-8572.

To request special software to be installed in a computer lab:

If a faculty member has already obtained the specialized software needed and has proper proof of licensing, they can request that the software be installed by filling out a Request for Instructor Software on a Lab Network for a computer classroom. You must submit this form to Computer Services at least thirty (30) days prior to the requested implementation date.

If specialized, discipline-specific software or hardware is desired and has not yet been purchased, faculty should submit a request to purchase the items through department chairs or deans as part of a school or college's technology plan.

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Scheduling Classes Guidelines and Tips

Make full use of the rooms that were assigned to you in terms of available time and seating capacity. Assign courses so that rooms are scheduled for at least 80% of the time between 8:00am and 5:00pm, Monday through Friday.

Use "Smart" rooms efficiently, including:

• Try not to assign courses that do not require technology to rooms that are equipped with "Smart" technology.
• Assign evening courses that require technology to only those buildings that Computer Services will support.
• Sections that are scheduled off of the matrix and require smart rooms should be scheduled last.

Offer more daytime courses at TUCC.

Please check your room assignments at least three weeks before the first day of class. Schedulers should review each room in person to ensure that courses are assigned properly, that enrollments have not exceeded room capacity, and that seating arrangements in the room are appropriate.

For sections that have scheduled meeting times and days but do not require a room, please use building and room designation ARRGND_00000 to schedule that section in R25.

For zeros or very low enrollment courses, cancel sections as early as possible so that the room can be released for other courses.

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