2014-2015 Submission Deadlines
From: Michael B. Gebhardt
Date: October 15, 2014
Deadlines for Submitting Items for Consideration
Attached is a copy of the meeting schedule of the Board of Trustees and its standing committees for fiscal year 2014-2015.
As I mentioned in a previous note, the "Committee Day" schedule for meetings will begin in December. This compressed schedule makes advance preparation all the more important,
To provide the Board of Trustees sufficient time to consider proposed actions, and to permit timely advance review and approval of all such matters by the President, all materials relating to any matter that will be presented to the Board or any of its committees for action or information must be submitted to the Office of the Secretary at least three weeks prior to the scheduled committee or Board meeting at which it will first be considered. You should try to provide additional time if at all possible, especially if the matter is other than routine.
Proposed action items and information reports received less than three weeks prior to a scheduled meeting will not be placed on the agenda for that meeting, but will be deferred to a subsequent meeting.
For action items, the materials to be delivered to the Secretary should include a draft recommendation for action in standard format, an outline or narrative identifying the individuals, groups and entities that have participated in the preparation of the item, the budgetary authority and impact, and such other detailed background information and materials as appropriate for fully-informed consideration and approval by the President and the Board. You also are invited to contact Janet Carruth at firstname.lastname@example.org or me if you have any questions or need additional assistance.
For information items, all background documents and presentation materials along with the identity of the individual(s) who will present the matter to the Trustees, must be included in the materials submitted to the Office of the Secretary.
These timing requirements are intended to provide the President with a minimum of one full week to review the matter, consult with others as he deems appropriate, and determine whether or not the matter will be presented to the Board committee or Board as requested. If the matter is approved for an agenda, the President and Secretary will then have two weeks to finalize the agenda and provide the requisite notice, with appropriate supporting materials, to the Trustees who will be asked to make a recommendation or decision.
The University’s Bylaws outline the powers and authority of the Board and its various standing committees. While you may have general familiarity with matters requiring Board approval within your area of responsibility, please refer to Section VI of the University Bylaws. If you have any questions as to whether a particular action requires Board approval, please feel free to call the Office of the Secretary.
If you are involved in preparing a matter within the jurisdiction of a Board committee that does not have scheduled meeting dates, but instead is listed as meeting at the “Call of Chair,” please understand that a meeting cannot be scheduled until at least two weeks after you have delivered all pertinent materials to the Office of the Secretary.
The submission deadlines will be strictly enforced.
Alumni Relations & Development Committee
Budget & Finance
Campus Life & Diversity Committee
Committee on Trustee
Other University Committees and Entities
Government Relations and External Affairs Committee
Healthcare Enterprise Committee
Temple Educational Support Services, Ltd. (TESS)
Board of TrusteeS
These submission deadlines are firm. If the Office of the Secretary does not receive all materials pertaining to a matter for submission to the Board committee or the Board by the submission date for a particular meeting, the matter will not be presented to the President or Board for that meeting.
University Office of the Secretary