Submission Deadlines

2015-2016 Submission Deadlines

 

MEMORANDUM

To:                   Officers

From:               Michael B. Gebhardt

cc:                    Neil D. Theobald, President

Date:                October 20, 2015

Subject:           Deadlines for Submitting Items for Consideration
                        by the Board of Trustees and its Committees

 

          Attached is a copy of the meeting schedule of the Board of Trustees and its committees for fiscal year 2015-2016.

          To provide the Board sufficient time to consider proposed actions, and to permit review and approval by the President, all materials relating to any matter that will be presented to the Board or any of its committees for action or information must be submitted to the Office of the Secretary at least three weeks prior to the scheduled committee or Board meeting at which it will be considered. You should provide additional time if the matter is other than routine.

PROPOSED ACTION ITEMS AND REPORTS FOR INFORMATION RECEIVED LESS THAN THREE WEEKS PRIOR TO A SCHEDULED MEETING WILL NOT BE PLACED ON THE AGENDA FOR THAT MEETING, BUT WILL BE DEFERRED TO A SUBSEQUENT MEETING.

           For action items, the materials delivered to the Secretary should include (1) a draft recommendation for action in standard format, (2) an outline or narrative identifying the individuals, groups and entities that have participated in the preparation of the item, (3) the budgetary authority and impact, and (4) such other detailed background information and materials as appropriate for fully-informed consideration and approval by the President and the Board.  Please contact Janet Carruth at secretary@temple.edu or me if you have any questions or need additional assistance. 

             For information items, all background documents and presentation materials along with the identity of the individual(s) who will present the matter to the Board, must be included in the materials submitted to the Office of the Secretary.

             These deadlines are established to provide the President with time to review the matter, consult with others as he deems appropriate, and determine whether or not the matter will be presented to the Board committee or Board as requested. 

             The University’s Bylaws outline the powers and authority of the Board and its various standing committees.  While you may have general familiarity with matters requiring Board approval within your area of responsibility, the pertinent sections of the Bylaws are attached for easy reference.  If you have any questions as to whether a particular action requires Board approval, please feel free to call the Office of the Secretary.

             If you are involved in preparing a matter within the jurisdiction of a Board committee that does not have scheduled meeting dates, but instead is listed as meeting at the “Call of Chair,” please understand that a meeting cannot be scheduled until at least two weeks after you have delivered all pertinent materials to the Office of the Secretary.

 

The submission deadlines will be strictly enforced.

 STANDING COMMITTEES

 Academic Affairs Committee

Meeting Date

Submission Deadline

Monday, December 7, 2015 @ 11:00 a.m.

Monday, November 16, 2015

Monday, March 14, 2016 @ 11:00 a.m.

Monday, February 22, 2016

Monday, May 9, 2016 @ 11:00 a.m.

Monday, April 18, 2016

Monday, October 10, 2016 @ 11:00 a.m.

Monday, September 19, 2016

  

Alumni Relations & Development Committee

Meeting Date

Submission Deadline

Monday, December 7, 2015 @ 1:30 p.m.

Monday, November 16, 2015

Monday, March 14, 2016 @ 1:30 p.m.

Monday, February 22, 2016

Monday, May 9, 2016 @ 1:30 p.m.

Monday, April 18, 2016

Monday, October 10, 2016 @ 1:30 p.m.

Monday, September 19, 2016

 

Athletics Committee

Meeting Date

Submission Deadline

Tuesday, December 8, 2015 @ 9:30 a.m.

Tuesday, November 17, 2015

Tuesday, March 15, 2016 @ 10:00 a.m.

Tuesday, February 23, 2016

Tuesday, May 10, 2016 @ 10:00 a.m.

Tuesday, April 19, 2016

Tuesday, October 11, 2016 @ 10:00 a.m. Tuesday, September 20, 2016

 

Audit Committee

Meeting Date

Submission Deadline

Tuesday, October 20, 2015 @ 10:00 a.m.

Tuesday, September 29, 2015

Thursday, April 21, 2016 @ 1:30 p.m.

Thursday, March 31, 2016

Thursday, October 20, 2016 @ 10:00 a.m.

Thursday, September 29, 2016

 

Budget & Finance Committee

Meeting Date

Submission Deadline

Tuesday, November 17, 2015 @ 3:00 p.m.

Tuesday, October 27, 2015

Tuesday, January 19, 2016 @ 1:30 p.m.

Monday, January 4, 2016

Tuesday, March 15, 2016 @ 9:00 a.m. Tuesday, February 23, 2016

Tuesday, May 10, 2016 @ 9:00 a.m.

Tuesday, April 19, 2016

Tuesday, July 12, 2016 @ 12 Noon Tuesday, June 21, 2016

 

Campus Life & Diversity Committee

Meeting Date

Submission Deadline

Monday, December 7, 2015 @ 12 Noon

Monday, November 16, 2015

Monday, March 14, 2016 @ 12 Noon

Monday, February 22, 2016

Monday, May 9, 2016 @ 12 Noon Monday, April 18, 2016
Monday, October 10, 2016 @ 12 Noon Monday, September 19, 2016

 

Compliance Committee

 

Meeting Date

Submission Deadline

Tuesday, December 8, 2015 @ 11:00 a.m.

Tuesday, November 17, 2015

Tuesday, March 15, 2016 @ 11:00 a.m.

Tuesday, February 23, 2016

Tuesday, May 10, 2016 @ 11:00 a.m.

Tuesday, April 19, 2016

Tuesday, October 11, 2016 @ 11:00 a.m. Tuesday, September 20, 2016

 

Executive Committee

Meeting Date

Submission Deadline

Tuesday, November 17, 2015 @ 3:00 p.m.

Tuesday, October 27, 2015

Tuesday, January 19, 2016 @ 3:00 p.m.

Monday, January 4, 2016

Monday, February 22, 2016 @ 3:00 p.m. Monday, February 1, 2016
Thursday, April 21, 2016 @ 3:00 p.m. Thursday, March 31, 2016
Tuesday, July 12, 2016 @ 12 Noon Tuesday, June 21, 2016
Thursday, September 15, 2016 @ 3:00 p.m. Thursday, August 25, 2016

 

Facilities Committee

Meeting Date

Submission Deadline

Monday, December 7, 2015 @ 3:30 p.m.

Monday, November 16, 2015

Monday, March 14, 2016 @ 3:30 p.m.

Monday, February 22, 2016

Monday, May 9, 2016 @ 3:30 p.m. Monday, April 18, 2016
Tuesday, July 12, 2016 @ 9:15 a.m. Tuesday, June 21, 2016
Monday, October 10, 2016 @ 3:30 p.m. Monday, September 19, 2016

 

Investments Committee

Meeting Date

Submission Deadline

Tuesday, November 17, 2015 @ 1:30 p.m.

Tuesday, October 27, 2015

Tuesday, December 8, 2015 @ 12 Noon

Tuesday, November 17, 2015

Tuesday, January 19, 2016 @ 12 Noon

Monday, January 4, 2016

Monday, February 22, 2016 @ 1:30 p.m. Monday, February 1, 2016
Tuesday, March 15, 2016 @ 12 Noon Tuesday, February 23, 2016
Thursday, April 21, 2016 @ 12 Noon Thursday, March 31, 2016

Tuesday, May 10, 2016 @ 12 Noon

Tuesday, April 19, 2016 

Tuesday, July 12, 2016 @ 10:30 a.m. Tuesday, June 21, 2016
Thursday, September 15, 2016 @ 1:30 p.m. Thursday, August 25, 2016
Tuesday, October 11, 2016 @ 12 Noon Tuesday, September 20, 2016

 

 Student Affairs Committee

Meeting Date

Submission Deadline

Monday, December 7, 2015 @ 12 Noon

Monday, November 16, 2015

Monday, March 14, 2016 @ 12 Noon

Monday, February 22, 2016

Monday, May 9, 2016 @ 12 Noon

Monday, April 18, 2016

Monday, October 10, 2016 @ 12 Noon Monday, September 19, 2016

 

Committee on Trustee Affairs

Meeting Date

Submission Deadline

Thursday, September 8, 2016

Thursday, August 18, 2016

and at the Call of the Chair

 

 

 Other University Committees and Entities

Government Relations and External Affairs Committee

              

Meeting Date

Submission Deadline

Monday, December 7, 2015 @ 2:30 p.m. Monday, November 16, 2015
Monday, March 14, 2016 @ 2:30 p.m. Monday, February 22, 2016
Monday, May 9, 2016 @ 2:30 p.m. Monday, April 18, 2016
Monday, October 10, 2016 @ 2:30 p.m. Monday, September 19, 2016

 

                                                Healthcare Enterprise Committee

Meeting Date

Submission Deadline

Schedule to be announced

   

 

 Temple Educational Support Services, Ltd. (TESS)

Meeting Date

Submission Deadline

Tuesday, December 8, 2015 @ 8:00 a.m.

Tuesday, November 17, 2015

Tuesday, July 12, 2016 @ 8:00 a.m. Tuesday, June 21, 2016

  

Board of TrusteeS

Meeting Date

Submission Deadline

Tuesday, December 8, 2015

Tuesday, November 17, 2015

Tuesday, March 15, 2016

Tuesday, February 23, 2016

Tuesday, May 10, 2016

Tuesday, April 19, 2016

Tuesday, July 12, 2016

Tuesday, June 21, 2016

Tuesday, October 11, 2016

Tuesday, September 20, 2016

             

Temple University Office of the Secretary
3 Mezzanine - Sullivan Hall, 1330 Polett Walk Philadelphia, PA 19122-6096
phone: 215-204-7308 fax: 215-204-5862
For web related questions email: gfrager@temple.edu

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