Conwell Hall

Conwell Hall

Excused Withdrawal

Undergraduate and graduate students may apply for an excused withdrawal due to a serious extenuating circumstance (see below). Students must see an advisor/program coordinator in their School/College. The advisor/program coordinator will discuss the options and assist students with the completion and submission of this petition if appropriate. Office of the University Registrar will review the petition upon receipt of all the necessary and supporting documentation. Students will be notified of a decision by email within 30 days after submission of a complete petition. Failure to provide all necessary documents may delay review of the case and result in denial. Office of the University Registrar may reject a petition if:

  • The petition is incomplete.
  • Any grade(s) are earned after the extenuating circumstance.
  • The petition is for more than one term.
  • The petition is missing required information.
  • The petition is not signed by the student (or appropriately authorized representative) and the advisor/program coordinator.
  • The petition is submitted directly by the student (or appropriately authorized representative).
  • The petition is for a term that exceeds the one year time limit.


Refunds and Grade Amend: Submission of the petition does not equate to an automatic approval for grade amends or refund issuance. When reviewing the petitions, the Office of the University Registrar will consider all pertinent information for decision-making, such as course participation (attendance, online activity, coursework submission, test, exam, etc.), meeting with advisors, notes from the medical provider, etc. If eligible, the refund amount is calculated in accordance with the University's refund policy taking into account the last known date of participation in or attendance at an academically related activity (online or in-person).


For advisors only: Download the petition forms for the appropriate extenuating circumstance:


Serious medical circumstances that render student unable to complete all classes in the term:


Serious family emergency that renders student unable to complete all classes in the term

  • * Required pages: Petition for Excused Withdrawal (form), Student's Personal Statement (form)
  • * Other information: Documentation to support personal statement

Military deployment to a location that would render student unable to complete all classes in the term

  • * Required pages: Petition for Excused Withdrawal (form)
  • * Other information: Deployment orders

Other extenuating circumstance that would render student unable to complete all classes in the term

  • * Required pages: Petition for Excused Withdrawal (form), Student's Personal Statement (form)
  • * Other information: Documentation to support personal statement