Purchasing Pre-Approval Requests
The purchasing pre-approval request process allows members of the University community to obtain the necessary pre-approvals for certain types of purchases:
|Purchases that involve...||require approval from...|
|Sole source requests||Purchasing Services|
|Conflicts of interest||Purchasing Services in collaboration with Ethics & Compliance|
|Minors on campus||Risk Management|
|Technology and/or software, including applications, cloud services, and IT consulting||IT Security|
|Information Technology Services|
|External access to University and/or personally identifiable data||IT Security|
|Marketing, including advertising, sponsorships, branding, graphic design, and PR services||Strategic Marketing and Communications|
Requests are submitted via the purchasing pre-approval request form, which can be found on the Staff Tools tab of TUmarketplace, under University Forms (search for "purchasing pre-approval"). The form is interactive and collects the information that reviewers need to determine how to respond to the request. When the initiator submits the form, it creates a workflow that allows the initiator to monitor the progress of their request.
If the request is approved, the initiator will be notified via email. They must download the approval as a PDF and attach it to a TUmarketplace requisition.
See the following guides for the purchasing pre-approval request process: