Purchasing Pre-Approval Requests

The purchasing pre-approval request process allows members of the University community to obtain the necessary pre-approvals for certain types of purchases:

Purchases that involve... require approval from...
Sole source requests Purchasing Services
Conflicts of interest Purchasing Services in collaboration with Ethics & Compliance
Minors on campus Risk Management
Technology and/or software, including applications, cloud services, and IT consulting IT Security
Information Technology Services
Accessible Technology
External access to University and/or personally identifiable data IT Security
Marketing, including advertising, sponsorships, branding, graphic design, and PR services Strategic Marketing and Communications

Requests are submitted via the purchasing pre-approval request form, which can be found on the Staff Tools tab of TUmarketplace, under University Forms (search for "purchasing pre-approval"). The form is interactive and collects the information that reviewers need to determine how to respond to the request. When the initiator submits the form, it creates a workflow that allows the initiator to monitor the progress of their request.

If the request is approved, the initiator will be notified via email. They must download the approval as a PDF and attach it to a TUmarketplace requisition.

See the following guides for the purchasing pre-approval request process: