An Investment Recovery Program is managed by the Purchasing Department to capture and identify surplus property available for re-use throughout the University Community. This program offers cost savings opportunities to the University and its departments or divisions by re-circulating surplus or unused property, and avoiding the necessity for new asset acquisition.

General Information

• For all HSC and Temple University Hospital related surplus issues, please contact Jim Curran, Senior Buyer at 204-0301.
• For all Main, Tyler, and Ambler Campus related surplus issues, please contact William Hutchinson, Head Buyer at 204-7693.
• To locate and identify surplus property click here to search the surplus inventory database.
• To order the Surplus Property Declaration form (Form# 302), Go To TU Printing, Edu. and order form on-line (If you do not have a password, complete an on-line profile form available on the Purchasing Blank Forms).

Procedure

• A user department declares an item as surplus by submitting a Surplus Property Declaration form to the Purchasing Department. The form requires you to fully describe the designated surplus material and state the condition of the item.
  
• Upon receipt of this declaration, Purchasing will record the asset information and queue the department in the master schedule for processing.
  
• The Purchasing Department will determine the disposition of the materials as indicated below:
  • Disposal as scrap by Facilities Management
  • Transfer to the 6th floor, Traylor Building for placement with like items in designated areas
  • Removal and transfer to another University location
    
• The Purchasing Department will submit to Facilities Management a Work Request and a copy of the Surplus Property Declaration form, which will state the category the surplus inventory falls under. The Purchasing Department will prepare the Work Request for the respective areas.
  
• The Office of Facilities Management will charge the using department's account for removal of the materials from user location as specified by department on the surplus form.
  
• Inventory of surplus will be conducted on an ongoing basis by the appropriate Purchasing personnel.
  
• Re-usable materials will be added to a listing of available surplus. A physical review of the items will be scheduled enabling departments to examine the inventory on Thursday between 2:00 p.m. and 4:00 p.m. by appointment only. If a department wishes to acquire an asset, they will be instructed to submit a Purchase Requisition listing the items they require. Upon receipt of a surplus requisition, Purchasing will complete a Facilities Management Work Request.
  
• The Purchase Requisition and a copy of the Work Request will be kept on file in Purchasing, so that accurate tracking of the surplus materials will be available. The Work Request and pink copy of the Requisition will be sent to Facilities Management to schedule release of the item(s) and to give authorization to charge the user department prior to delivery.
  
• All items for re-use will be available on a first come, first serve basis.
  
• Items that are considered obsolete to the University may be offered for sale on a first come, first serve basis. Salvage vendors will be invited to submit bids for the purchase of items of interest.
  
• Prior to the sale of any item(s), the Investment Recovery Administrator will establish a fair market value of the item(s) in question. The fair market value must be verified with the Cost and Property Accounting Department for those items which, when originally purchased, were capital expense items.
  
• Items that are sold must be paid by check or money order payable to: "Temple University". A Bill of Sale will be issued along with a pre-numbered money receipt when payment is made. All sales will be subject to Sales Tax where applicable. A Temple University Surplus Property Identification tag will be issued at time of payment.
  
• The asset inventory will be the responsibility of the Purchasing Department. Purchasing will be the only department authorized to approve acceptance or release of surplus materials.