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Types of Purchase Orders

 

MQ Master Orders are QUOTED PRICING AND AWARDED TO THE LOW BIDDER

Master orders with a prefix of MQ will be bid by Purchasing and awarded to the lowest responsive, responsible bidder. The vendor’s quoted pricing will appear on the master order in the line item description (text). Schools/Departments are responsible for verifying the invoiced price with the quoted price stated for each item prior to forwarding the signed invoice to Accounts Payable. Accounts Payable will also verify the invoiced price against the quoted price as it appears on the master order before payment is made.

MX Master Orders are for REPETITIVE SMALL DOLLAR ($2000 or LESS) PURCHASES

Master orders with a prefix of MX (individual orders against the master shall not exceed $2000) are for various supplies/services to be ordered by the School/Department throughout the year.  Purchasing will process these master orders with a not to exceed total dollar as indicated by the School/Department’s renewal purchase requisition. The individual School/Department will be solely responsible for receiving quotes from the vendor prior to placing an order and ensuring that the individual transaction does not exceed $2000. Splitting transactions to avoid the $2000 limit is not acceptable and is a violation of Temple University’s Purchasing Policy and Procedures. Individuals authorized to place releases against these master orders will not have more than $2000 release authorization regardless of their signature authority status. Prior to forwarding the invoice to Accounts Payable the School/Department will be solely responsible for verifying that the pricing is correct.

 

MD Master Orders are DISCOUNT/AGREEMENT PRICING MASTER ORDERS

Master orders with a prefix of MD will be negotiated discounted pricing received by Purchasing for numerous products from a specific vendor.  This discounted pricing can be verified by means of catalog pricing, addendum pricing, written agreements or pricing listed on attachment to the purchase order.  Schools/Departments will be supplied the necessary information (catalog, agreement, attachment, etc) to verify the accuracy of invoiced pricing. It is the School/Department’s responsibility to verify that invoiced pricing is accurate prior to signing the invoice and forwarding to Accounts Payable.  Accounts Payable will randomly audit invoice pricing throughout the year.

 

MB Masters Orders are PURCHASING CONTROLLED and UTILIZED BY THE ENTIRE UNIVERSITY

Master orders with a prefix of MB are issued by Purchasing (Purchasing Controlled) for products/services to be utilized by the entire University.  Purchasing will bid these master orders and issue Release Orders (Prefix of R) against the master order.  Schools/Departments who issue purchase requisitions for commodities, which fall under an MB order, will not receive a copy of the Release Purchase Order.  Purchasing will verify that the pricing on the release order is the quoted price of the master order.  Examples of this type of order are business cards, letterhead, and envelopes.  Accounts Payable will verify pricing of the release order against the Master Order.

 

Master Orders are issued to the PUBLICATIONS DEPARTMENT

Master orders with a prefix of MP will be issued to the Publications Department.  Publications will be responsible for following the established policies when using these master orders.  Publications is solely responsible for verifying pricing prior to submitting invoices to Accounts Payable and charging back to individual Schools/Departments. 

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