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Types
of Purchase Orders
Effective July 1, 2009
all Master Orders, now called Blanket Orders, will begin
with the prefix "P".
Prefixes of MQ, MX MD, MB
and MP have been eliminated.
Blanket Orders
(formally beginning with MQ) are QUOTED PRICING AND AWARDED TO THE LOW BIDDER
Blanket
orders, formally with a prefix of MQ, will be bid by Purchasing and awarded
to the lowest responsive, responsible bidder. The vendor’s quoted
pricing will appear on the blanket order in the line item description
(text). Schools/Departments are responsible for verifying the
invoiced price with the quoted price stated for each item prior
to forwarding the signed invoice to Accounts Payable. Accounts
Payable will also verify the invoiced price against the quoted
price as it appears on the master order before payment is made.
Blanket Orders (formally
beginning with MX) are for REPETITIVE SMALL DOLLAR ($2000 or LESS)
PURCHASES
Blanket
orders, formally with a prefix of MX, (individual orders against the master
shall not exceed $2000) are for various supplies/services to be
ordered by the School/Department throughout the year.
Purchasing will process these blanket orders with a not to
exceed total dollar as indicated by the School/Department’s renewal
purchase requisition. The individual School/Department will be solely
responsible for receiving quotes from the vendor prior to placing
an order and ensuring that the individual transaction does not exceed
$2000. Splitting transactions to avoid the $2000 limit is not acceptable
and is a violation of Temple University’s Purchasing Policy and
Procedures. Individuals authorized to place releases against these
blanket orders will not have more than $2000 release authorization
regardless of their signature authority status. Prior to forwarding
the invoice to Accounts Payable the School/Department will be solely
responsible for verifying that the pricing is correct.
Blanket Orders (formally
beginning with MD) are DISCOUNT/AGREEMENT PRICING MASTER ORDERS
Blanket orders, formally with a prefix of MD, will be negotiated discounted
pricing received by Purchasing for numerous products from a specific
vendor. This discounted
pricing can be verified by means of catalog pricing, addendum pricing,
written agreements or pricing listed on attachment to the purchase
order. Schools/Departments
will be supplied the necessary information (catalog, agreement,
attachment, etc) to verify the accuracy of invoiced pricing. It
is the School/Department’s responsibility to verify that invoiced
pricing is accurate prior to signing the invoice and forwarding
to Accounts Payable. Accounts
Payable will randomly audit invoice pricing throughout the year.
Blanket Orders (formally
beginning with MB) are PURCHASING CONTROLLED and UTILIZED BY THE ENTIRE
UNIVERSITY
Blanket orders, formally with a prefix of MB, are issued by Purchasing (Purchasing
Controlled) for products/services to be utilized by the entire
University. Purchasing
will bid these blanket orders and issue Release Orders (Prefix
of R) against the master order.
Schools/Departments who issue purchase requisitions for
commodities, which fall under an MB order, will not receive a
copy of the Release Purchase Order.
Purchasing will verify that the pricing on the release
order is the quoted price of the blanket order. Examples
of this type of order are business cards, letterhead, and envelopes.
Accounts Payable will verify pricing of the release order
against the Master Order.
Master
Orders (formally beginning with MP) are issued to the PUBLICATIONS DEPARTMENT
Blanket
orders, formally with a prefix of MP, will be issued to the Publications Department. Publications will be responsible for following the established
policies when using these blanket orders.
Publications is solely responsible for verifying pricing
prior to submitting invoices to Accounts Payable and charging back
to individual Schools/Departments.
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