QA/RA Policy on Incompletes

Policy on Incompletes

“I” (Incomplete) grades for a course may be given in rare instances when DOCUMENTED, extenuating circumstances prevent a student from completing all coursework by the end of a regularly scheduled course. You may request an “I” (Incomplete) for a course if you have attended the majority of classes but have special circumstances (i.e., documented illness, emergency or death in the family, unanticipated work travel) that prevent you from taking the final or finishing an assignment by the end of the semester.  

To be eligible to receive an "I" (Incomplete), you must: 

  • have completed the majority of coursework at a passing level (B- or higher)
  • have a DOCUMENTED illness/emergency/other EXTENUATING circumstances that prevent you from completing an exam or assignment
  • submit the Incomplete form (www.temple.edu/pharmacy_QARA/pdf/qara_Incompleteform.pdf) to their instructor, which delineates what coursework needs to be completed and a specific deadline for submitting it.
  • Agree to complete the coursework within two weeks of the end of the course.

The Incomplete Form must be signed by the student and your instructor and include a default grade if the work is not completed as scheduled.  One copy of the form goes to the instructor, one copy to the student and one is forwarded to the QA/RA Office (attention:  Assistant Dean). 

Students are responsible for filling out the form, identifying a make-up date (within 2 weeks of course end), obtaining the signature of the instructor, and submitting the form.  It is not the responsibility of the instructor or QA/RA staff.   Unsigned forms or forms without complete information will not be processed. 

A specific deadline for completing coursework must be included on Incomplete Forms:

  • Students must complete all coursework within two (2) weeks from the end of the course.  In rare cases where additional time may be required (such as a prolonged illness), students must provide additional documentation as requested by the QA/RA Office (e.g., physician's note).
  • All Incomplete Forms must be formally approved by the QA/RA Office.  The student will receive an email confirmation from qara@temple.edu within 5 days of receipt of the form.

The automatic default grade for any Incomplete is an F.  That means that if the coursework is not completed by the designated deadline, the grade for the course will automatically default to an F.   In addition, as long as the Incomplete is unfinished, you will see a grade of I (F) on your transcript.  Once you finish the coursework, the I (F) is converted to the final letter grade. If the work is not finished as scheduled on the incomplete form, a grade of F will be entered for the course. 

After one year, the Banner registration system automatically converts an Incomplete to an F.  The Graduate School allows a maximum of one year to complete a course, regardless of circumstances.  There are no exceptions.

Instructors need a minimum of two weeks to process a grade for an Incomplete.  In addition, the QA/RA Department requires at least one week to process the final grade in Temple's registration system.  Please do not wait to the last moment to submit the coursework, since there may not be enough time for your instructor to grade it and inform the QA/RA Office of the final grade.   We suggest the following deadlines:

            Fall courses:  submit course work no later than Dec 1
            Spring courses:  submit course work no later than April 15
            Summer courses:  submit course work no later than July 30

Students may not graduate with any Incompletes on their transcripts.  If you are nearing graduation, make sure you submit all of your Incomplete work early, so it does not affect your graduation date.