PRESENCE 2005
The 8th Annual International Workshop on Presence

September 21-23
London

Information for Presenters and Session Chairs

This page will be updated as we approach the conference; please use the "Refresh" button in your browser to make sure you have the current version.

Information for Presenters

Congratulations on being selected to present your work at PRESENCE 2005. Please read this important information:

  1. If you haven't done so already, please read the reviews of your submission by logging in to your author account
     
    :: Click here to log in to an existing online author account ::
     
    If you have forgotten your account username and password, please e-mail help@ispr.info
     
  2. After you've read and considered the reviews please make any revisions requested by the reviewers and other changes you wish to make and add complete author identification information. This new version will be included in the official conference proceedings and may be posted on the ISPR or presence-research.org web sites prior to the conference. Please use the exact format specifications in the proceedings template:
     
    :: Click here to download the MS Word template for PRESENCE 2005 proceedings ::
     
  3. No later than August 5, 2005 upload your revised paper and an accompanying 'response to reviewers' file indicating how you have dealt with reviewer comments to the ftp site below. You can click on the link below and then in the browser address field change YOUR_PAPER_NUMBER to the number you received in the e-mail message from the conference organizers. Or, in Windows, you can open Windows Explorer (e.g., by clicking on the "My Computer" desktop icon) and paste or type the ftp address in the address field. In either case, when the ftp window is open, copy and paste or use your mouse to drag your files to the browser window or folder. The ftp site is:

    ftp://cs.ucl.ac.uk/vr/mel/Presence2005/YOUR_PAPER_NUMBER

    E.g., if your paper number is 123 then go to ftp://cs.ucl.ac.uk/vr/mel/Presence2005/123
     
  4. Please register for the conference before August 5, 2005 to insure that your work will be included in the conference program.
     
  5. In preparing your presentation please note the following:

Oral Presentations

The time allocated for both short and full paper presentations will be determined as the conference program is finalized and that information will be posted here so that you can plan your talk. In all cases, time will be reserved for audience questions and discussion.

The main meeting room for the conference will be the Harrie Massey Lecture Theatre; a Quicktime VR of the Theater is available here, and a list of the equipment in the room is here.

If you have questions about any additional resources or technical issues, please contact Mel Slater at m.slater@cs.ucl.ac.uk.

AV support staff will be present in between sessions to help you with equipment set-up, and remain there on standby if any problems should arise during your presentation.

Immediately after the presenter before you finishes speaking please get up and begin any computer and/or microphone set-up required to prepare for your talk; during this time the session chair will coordinate audience questions for the previous speaker; as soon as you're ready to begin your talk, please indicate your readiness to the chair, who will wrap up the questioning and introduce you.

Posters

Display space for each poster will be provided. Check back here for details about the dimensions of the space. Tape and/or pins will be provided for mounting.

Set up the poster at the beginning of the conference and remove it at the end. During the scheduled poster session at least one of the authors must be at the poster to discuss and answer questions about their work.

For information on how to maximize the effectiveness of oral and poster presentations, please consult these and/or other resources:

  1. At the conference, oral presenters should meet with their session chair at least a few minutes before the session begins. To minimize the time for transitions between presenters, please be ready to make computer and microphone switches immediately after the previous speaker concludes.

Information for Session Chairs

Thank you for agreeing to chair a session at PRESENCE 2005. Please read this important information:

At the conference please meet with the presenters in your session before the session begins. Unless there's a compelling reason, please have the presenters speak in the order in the conference program.

Unless otherwise noted, oral presentations will each be allocated 15 minutes, with 2-5 of those minutes reserved for audience questions and discussion. Therefore, presenters have been instructed to devise a talk no longer than 12 minutes. We'll provide you with hard copy signs and/or an electronic timer - please time each presenter and after 10 minutes indicate to them that they have 2 minutes left; if they don't finish within 2 more minutes, indicate that the allotted time has elapsed; if necessary indicate that they need to "finish up." As each presenter finishes speaking the next speaker should immediately get up and begin any computer and/or microphone set-up required to prepare for their talk; during this time please invite questions from the audience. As soon as the next speaker is ready to begin their talk, please allow the previous speaker to finish their answer and introduce the next speaker. After all the speakers have finished there should be time for a few minutes of questions to any of the presenters.

If you have any questions about your role as session chair please contact Mel Slater at m.slater@cs.ucl.ac.uk.

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This page last updated: March 2006.