Text only version

  Business Processes  

    Filler

    Suggestion

    Use Skype for non-sensitive phone calls

    Suggestion

    I don`t think the 125 years banners were necessary. I think we should have just washed the old ones and

    used the extra money to use more salt because not enough salt is used when it snows or is icy and many

    people fall on ice.

    Filler

    Suggestion

    Lankenau hospital has a sort of a "Craig`s list" system for office supplies: if you have extra of

    something, or need something, just post and see if any other offices or departments have the resources

    to meet your needs before you buy any more.

    Filler

    Suggestion

    For those who have permission to travel, cut out the travel agency. I can get more cheaper airfare flights

    online without using them. Every ticket has a $36.00 fee we must pay. If I do this online myself, it cuts

    $36.00 out of each ticket.

    Filler

    Suggestion

    Take out the trash less inside buildings. I watched someone come throw away a bag of trash that was

    only 1/5 full, there were only a few things in the bottom.This would save time and the cost of garbage

    bags and disposal.

    Filler

    Suggestion

    Keep the steps open in TUCC after 8 so we can use the steps instead of waiting forever for the

    elevators. Seriously, people wanna use the steps so this will keep the use of the elevator low.

    Filler

    Suggestion

    Centralize office supplies. That would eliminate the splurge purchases and also allow the community to

    share resources like interoffice envelopes...there are about 300 I/O Envelopes sitting outside of Accounts

    Payable alone.

    Filler

    Suggestion

    The volume of designing and printing for over 133 majors within Temple plus printing for all other

    departments is very high. The quality and quantity of all print jobs should be investigated. We need to

    cutback on glossy, heavy weight stock, bleeds, die cuts and full color jobs. We could save a great deal

    by auditing our printing operations.

    Filler

    Suggestion

    My College uses entirely too much paper and financial resources for brochures, flyers, posters and other

    printed communication using multicolored, glossy, cardstock paper and printing. This is wasteful. How

    many other departments spend this much on printing and PR just because it is what was done in the past?

    Filler

    Suggestion

    i suggest that temple uni sent the accessnet username to applicants via e-mail not by hard-copy mail as

    it is now. it will cut costs and save more time.

    Filler

    Suggestion

    Sell used Temple equipment on ebay.com

    Filler

    Suggestion

    Have capability of being able to add to our TU Parking Debit Funds electronically, similiar to Diamond

    Dollars. This would cut down on the paperwork, travel time in getting to Parking Servces before 5 pm and

    lag time bewteen payment and crediting the account.

    Filler

    Suggestion

    When Temple employees are given exceptions to travel - have them stay at B and B s and take public

    transportation to and from airports/ train stations.Other than Faculty and upper administration, when an

    exception is given for hiring - hire within or regionally

    Filler

    Suggestion

    Please can we have our W2`s posted on the ess web site just likeour pay stubs? If you can get away with

    not mailing hardcopy, there is a savings there! Even if you must mail hardcopy, having W2s posted on

    ess would be very convenient, especially past years` ones.

    Filler

    Suggestion

    Don`t buy new "T" flags that can only be used for 1 year

    Filler

    Suggestion

    Towels should not be available at the IBC. Running an industrial sized washer and two industrial sized

    dryers all day every day wastes money and energy. Patrons can easily bring their own towels which

    would prevent barely used towels from being washed after every use.

    Filler

    Suggestion

    This may be an additional revenue stream. How about Temple owned and operated food vendors in the

    TECH center? This place gets tons of traffic and I`m sure students would welcome the addition and part

    with their cash on a daily basis as they come and go.

    Filler

    Suggestion

    regarding "In-House Outsourcing" as a means of achieving cost-savings through strategic linkages

    between schools and colleges. I was struck, for whatever reason, by the possibility of setting up some

    internal system that would function a little like a combination of eBay and Craig's List. Schools or

    Colleges that identified places where they could strategically offer services to other schools or colleges

    could be encouraged to list these ideas/proposals/opportunities on a common site, ccessible by senior

    administration in each school/college in the University. Then other schools/colleges could "bid" for the

    services, indicating how they might use them, what savings or benefits they might achieve, and/or what

    "compensation" they could offer in return (i.e., some other service that the offering school could use).

    The idea would be to find "matches" that would maximize the benefits to the University of the exchange.

    The idea would also be to create an ongoing system that would encourage ongoing efforts to find

    additional "in-house outsourcing" opportunities. With a little help from someone with computer savvy

    (which definitely counts me out), the system could function a little like a game, and could be used to

    encourage a friendly competition among deans and other senior administrators as to who is most

     successful at utilizing the system, both in finding opportunities to offer and in taking advantage of those

    made available by others. The system could be programmed to keep track of projected savings (which

    the parties who entered into a "deal" would estimate), and it could periodically announce to all participants

    when certain savings goals were reached.

    Filler

    Suggestion

    The University should suspend sponsoring the Sunday brunch at the Pennsylvania Society.

    Filler

    Suggestion

    put tolls on Montgomery Ave.

    Suggestion

    I think that there should be automatic papertowel dispensers to have less germs sperd.

    Filler

    Suggestion

    too much people waiting on line to get into building before class and guardman check them each, taking so

    long to even pass thru. rather than do it manually, just wondered why this university set up some

    automatic authentification machine or something at the gate. security is good, but feels like too much,

    even if using PC at tech center, library, they require typing ID again and again and it is often bothersome

    to me.

    Filler

    Suggestion

    As much as I am found of the Blackberry communication technology, I like to think of it as an evolving

    tool for which we can find more economical alternatives for the University. I estimate that there are about

    400 Blackberry users in the University and that eliminating the monthly fees associated with the use of

    Blackberries can generate savings of about a half million dollars per year. Those that use the Blackberry

    mostly for its calendar function can still keep it if the University cancels its monthly fee payments,

    because once the minimum contract is over, Verizon would not require that these items be returned. Those

    who use the Blackberry for e-mail can choose to transform their Blackberries to become their personal

    cell phones and alleviate the University from these monthly fees. Another alternative for those who

    depend on these devices is to purchase an IPOD TOUCH for about $299.00, which has calendar

    capabilities and also Wireless Internet Access which can be used throughout all Temple University

    campuses and any Hot Spot Internet Areas around the world.

    Filler

    Suggestion

    Don`t have set "meal" times where one can only purchase one meal (e.g. "Breakfast," "Brunch," etc.). For

    people who miss "Dinner" time from 4:30pm-8pm, they must use Diamond Dollars for their meal even if

    they`re late my 15 seconds.We should be able to use more than one meal at a time, rather than waiting

    for another arbitrary 4 hour period to pass. Some people just want to use up their meals because they

    paid for them.

    Filler

    Suggestion

    library books attained through E-Z borrow should be able to be sent to the HSC campus as well as main.

    Filler

    Suggestion

    My suggestion is that the University change its travel policy to allow employees who are booking air

    travel to do so directly rather than be required to use one of the official travel agencies. I think it was

    necessary in previous days to control costs to have this regulation before the internet made searching for

    competitive airfares so easy. Now most everyone that i know can find at least as good if not better

    prices directly from the internet than through the official travel agencies. In most cases, people look

    online, find the flights that they wish to make, and then have to contact the travel agency to have them

    book the travel. We would save the $25 travel agency booking fee on all tickets. But I think the real cost

    savings would be on the actual cost of the tickets. Although some may fear that employees would not be

    able to get the best price for their flights, and therefore are better off going to travel agencies. I dont

    believe that is the case nowadays. Almost every faculty member and administrator has a limited budget

    for travel and I think everyone wants to stretch the limited funds as far as possible, whether these funds

    come from "10", "16" or grant funding. In the past, I have not used airlines like Southwest simply because

    i didnt want to go through the hassle of obtaining competitive bids and then seeking approval. I think a

    change in this poilcy would streamline the efficiency, save time, save needless fees, and actually end up

    saving money on the costs of tickets. I would hope that the viability of this suggestion would at least be

    explored and perhaps even pilot tested.Thank you for considering this idea.

    Filler

    Suggestion

    The requirement to book through Temple-approved travel agencies is a huge waste of time and money.

    Most of us will find our flights online anyway because it is faster and more convenient. We will always

    look for good cheaper alternatives to save our funds. By going through these travel agencies, we`re just

    spending extra time and getting the exact same ticket with identical fare rules. Even worse, we end up

    paying $20 extra per booking (online agencies charge $5, TU approved agencies charge $25 per ticket).

    Add up $20 for each trip of a Temple employee and you can calculate the direct cost of this ridiculous

    policy.

    Filler

    Suggestion

    Please add morning hours to the IBC (saturday and sunday). This would greatly improve efficiency for

    those of us who have to work on weekends.

    Filler

    Suggestion

    There could be library book drop boxes located at various points on campus

   Filler

    Suggestion

    Reduce cell phone use. People have phones on their desks, which makes cell phones redundant. Cell

    phones are also more expensive and more susceptible to misuse.

    Filler

    Suggestion

    Either emphasize the prudent use of dry erase markers and chalk (putting caps back on, placing them

    where they`re supposed to go) or make instructors get their own.

    Filler

    Suggestion

    Upgrade the mozilla firefox web browser at the ambler learning center computer lab. The old version is out

    of date and cannot display the new temple e-mail service properly

    Filler

    Suggestion

    Require all professors to post syllabi on Blackboard, cutting copying costs.Same with course

    readings.Charge for non-business local and long-distance telephone calls from offices.

    Filler

    Suggestion

    instead of making every student pay the same fee for health services, give students the option to pay

    the flat rate or pay as you go, this way if someone is using SHS often, they will pay for their visits rather

    than the students that have never been there.

    Filler

    Suggestion

    Expand Temple promotional sellings: t-shirts, sweatshirts, trinkets, market them to alumni

    Filler

    Suggestion

    Cut back on campus publications. Look for duplication cut from weekly to bi-weekly monthly to quarterly.

    Filler

    Suggestion

    have those preparing large mailsing use mailing labels sorted by building to eliminate overtime in mail

    services

    Filler

    Suggestion

    Require all employees to have direct deposit. It will reduce costs associated with printing checks and

    mailing them.

    Filler

    Suggestion

    The housing websites are very difficult to use and not helpful.

    Filler

    Suggestion

    Most major universities now have a donation button on their homepage. Temple should add one to

    accompany it`s 125 year celebration.

    Filler

    Suggestion

    Stop buying 22 inch monitors when the ones we have work fine

    Filler

    Suggestion

    Sell video games in the school book store so students could buy them with diamond dollars.Instill a

    system where people can work in a first come first serve paid by the hour job. for jobs around the

    campus.If the pay is good enough it will interest people who just want to work for a small amount of time,

    like between classes or something like that.

    Filler

    Suggestion

    If a student has an authorize payer on their account then the authorized payer should also be receiving

    emails notifying them of a possible schedule change or that their classes will be dropped if payment isnt

    received by a specific date. My authorized payer wasn`t notified thus my classes were dropped and now

    this semester is a total wash and waste of money for me

    Filler

    Suggestion

    My suggestion for cost savings has to do with the sending student transcripts to departments within

    Temple. when students requests transcripts to be sent to departments within Temple. Academic Records

    pay the price of 42 cents stamp to mail the transcript through US Mail. In other words the transcript goes

    to an outside company only to come back in to Temple. I realize that the cost of transcript request

    generate revenue, but it also causes and expense and does not help efficiency. Maybe this sould be

    looked at

    Filler

    Bicycles          

    Suggestion

    To promote fitness, encourage energy independence, and help alleviate parking problems at Temple, you

    could allow us to begin taking advantage of the Bicycle Commuter Act.Starting in 2009, all full-time

    employees that regularly use their bicycles to commute to work are eligible to receive $20 every month,

    tax-free, from their employers. This is a reimbursement meant to defray expenses related to cyclo-

    commuting such as new bike purchases, parts, repair, storage, etc. It is not at a cost to employers: this

    expense is to be deducted from federal taxes.For more information, you can go here:

    http://www.irs.gov/pub/irs-pdf/p15b.pdfThanks for supporting the bikers!

    Filler

    CIS      

    Suggestion

    It would be a big help to have all PC`s in Anderson`s main computer lab (on the ground floor) print PDF

    files!

    Filler

    Suggestion

    Increase enrollment by making sure that school websites are up-to-date. Prospective students are turned-

    off when a school`s website has out-of-date, or inaccurate information. Collaborate with the School of

    Communications and Theater to create content for TU`s YouTube channel about different schools:

    students get experience and exposure, school gets students attracted by the media content on the site.

    Embed those vids in school websites.

    Filler

    Suggestion

    It would be helpful to students to let us use our print allowance to make copies.

    Filler

    Suggestion

    Don`t have blackboard/tumail/ my backpack ect open in a new window or tab. Instead have it open in a

    box on this page.

    Filler

    Suggestion

    Google documents is similar to Mybackpack in that it creates a place to store documents that can be

    accessed on any computer. Eliminating mybackpack would probably free up energy and resources for

    other used or simply cut the cost of running the system.

    Filler

    Suggestion

    Look at adding Google Chrome to the available web browsers. It has some unique features and claims to

    faster than internet explorer and mozilla.

    Filler

    Suggestion

    Streamline the mobile phone system for employess that have them. Keep them on one network that way

    calls to each other would not cost

   Filler

    Suggestion

    You should allow people who bring in their own laptops to a computer lab like Tuttleman`s to print

    wirelessly.

    Filler

    Suggestion

    OWLnet should be available at all times.

    Filler

    Suggestion

    Save money by saving printer ink! If you use EcoFont that has small almost unnoticable holes in your

    printed documents you can save so much money on ink! Visit: http://www.ecofont.eu/english.html

    Suggestion

    Consolidate servers on 8th Floor Wachman

    Filler

    Contracts         

    Suggestion

    Suspend indoor plant service and bottled water

    Filler

    Development   

    Suggestion

    Publish the school magazine online!

    Filler

    Suggestion

    Reduce publication costs by not producing and mailing expensive fund-raising pieces to Temple

    employee`s homes - instead send the piece via e-mail

    Filler

    Suggestion

    One thing you can do first, is to encourage students to donate money to help Temple after they

    graduate...It might help you in the long run

   

    Suggestion

    As an employee, I recieve the Temple magazine, Basketball Tickets order forms, requests for the annual

    fund and other such things in my mailbox at home.The university could save on postage by sending

    these things through campus mail, email or offering a way to opt out of recieving them, which would save

    on printing costs.

    Filler

    Food   

    Suggestion

    have a left overs buffet at the dining halls with discounted entrances every evening so as not to waste

    food while at the same time making the most profit off your initial investment for the food. college

    students are more than accustomed to eating left overs, and if its from only that days meals then there

    is hardly any risk of food poisoning (with the proper storage)

    Filler

    Suggestion

    Some departments order coffee for employees. Discontinue all coffee and tea supplies paid for by the

    university.

    Filler

    Suggestion

    Change the meal plan system to points rather than monetary values. This way, it is a lot easier for

    students and workers to calculate the costs of meals being purchased. This improves overall efficiency

    (no more huge snaking lines of people waiting for cashiers to figure out how much a bagel w/ cream

    cheese, banana, cookie, and bottle of milk cost [$6.57]). For example, Northeastern University, which

    has a relatively large student population, runs on a point system. Six points constitute a meal. Maybe a

    bagel with cream cheese costs 2 points, a banana 1 point, etc. This method is much easier than trying to

    add up arbitrary dollar amounts.

    Filler

    Suggestion

    Add more food or make it easier/faster to get food at J and H. Having to wait 15minutes in one line just to

    get small portions is not something I enjoy when I go to eat dinner.

    Filler

    Suggestion

    let students serve their own ice cream, therefore you wont need a full time employee to scoup ice cream.

    Filler

    Suggestion

    Bring back the "Owl Cove" in Mitten Hall. Students and employees used to be able to purchase an

    inexpensive meal and snacks for breakfast and lunch, socialize, and watch the projection TV during lunch

    time. I really miss this place. If I`m not getting a raise for 2009-2010, at least bring back the Owl Cove so

    I can have a fun place to eat lunch and relax. This space is severely underutilized and that`s not very

    efficient.

    Filler

    Suggestion

    Let employees provide their own coffee and water - eliminate that expense from the University's costs.

    Filler

    Suggestion

    Once upon a time at Temple University we quenched our thirst by drinking from water fountains. Then we

    decided "spring water" was better for our overall health. Thus emerged the office "water club", a group of

    individuals paid to have spring water delivered to the office, a great concept. We now could drink "spring

    water" while at work. Students, faculty and staff still drink "spring water" at Temple, but the "water club" is

    a thing of the past. The University pays for students, faculty and staff to drink spring water. The cost of

    spring water has risen over the years, last fiscal year the University paid $107,900.00 for water. Though

    it may not seem like a large amount in the scheme of things, I think it is significant, we should bring back

    the "water club" to save the University money.

    Filler

    Suggestion

    The soda machines at the "sac" usually over pour, because the handle gets jammed.

    Filler

    Suggestion

    In the evening, Temple might consider closing some of the small cafes that are in some of the biuldings,

    especially those that have more then one cafe (for example speakman/alter). There is a substantialy less

    amount of students who use those facilities at those times and that would cut back on electric, water,

    labor, ect. Just a thought ..

    Filler

    Suggestion

    dont print out a receipt at the Student Activitys center everytime a kid buys food, for the most part all

    the kids throw them out, they should be printed if the person requests a receipt. it would save paper and

    money for the school

    Filler

    Suggestion

    Eliminate or at least reconsider serving food and/or beverages at meetings. If people need to attend a

    meeting during meal time, maybe they can bring their own food.That should be for everybody in the

    organization, including management.Another suggestion: instead of using bottled water at coolers, install

    water purifiers at water fountains.

    Filler

    Mailing           

    Suggestion

    Stop mailing publications to employee`s homes when they are also being distibuted in the workplace

    Filler

    Suggestion

    Temple magazine that is mailed to staff members, faculty members and current and former students.

    While I am now an employee of Temple, I am a graduate of the former Glassboro State College. They

    have stopped production of their magazine and mailing it and have resulted to email.

    Filler

    Suggestion

    As much as I look forward to each issue of the Temple Times, decreasing the printed publishing

    frequency to two or three special issues a year may save funds. Special convocation and

    commencement keepsake issues may still be warranted.

    Filler

    Suggestion

    This is my suggestions. Save money on postage

    Filler

    Suggestion

    The Temple University community receives numerous mailings on a daily basis. Departments should

    consider using interoffice mail or hand deliveries whenever possible over Unites States postal services.

    There should be a black list of sorts for Temple University fax numbers to cut down or hopefully eliminate

    spam/junk faxes.

    Filler

    Suggestion

    Do more things by email, there is no need to print a lot of the stuff you do, like the campus safety report

    and other things

    Filler

    Suggestion

    Assuming every staff member, faculty member and student receives Temple Today via email, consider

    stopping production of this publication. Personally, I am more apt to read when I first open my email than

    to pick up the paper.

    Filler

    Online            

    Suggestion

    I am so glad you are giving us this opportunity. I come from the business world (Info. Tech. for 30 years)

    where cost savings are a way of life. I think the ERP will help some of the paper flow and redundancy

    issues. Being in Faculty Affairs, I see some information printed again and again for different awards,

    merit determinations, etc. I believe there was talk of the Knowledge Base (used in some of the schools)

    being rolled out to the other schools. Maybe there could be some mechanism for storing the C.V.?s and

    CATEs in a kind of library. Committee members, Dean?s offices, Provost, and other people could be

    given ?permission? to access certain information when their jobs required it. These documents wouldn?t

    have to be printed out every time something is submitted to the VP. Faculty could update them through

    TUPortal.

    Suggestion

    Allow invoices to be submitted via email from dept. to AP without having to print out, sign and manually

    deliver to AP for processing. As long as the person emailing AP has authority and the email indicates what

    cost center the invoice should be paid on. This would eliminate the need to print out invoices and save

    paper.

    Filler

    Suggestion

    do not print out departmental announcements that are also emailed (this is in the psychology department

    especially)

    Filler

    Suggestion

    Use online training - such as Lynda.com for technology training - it is very cost effective

    Filler

    Suggestion

    Utilize the internet and email more instead of printing materials

    Filler

    Suggestion

    Have good instructions online for things like setting up meal plans, which include not just how to sign up

    but what will happen next, all the steps in the process. We had to make at least 10 phone calls for various

    things that new students have to do, and that took some paid person`s time. Multiply those calls by

    thousands of new students and you will get savings of at least one employee.

    Filler

    Suggestion

    Less meetings and more use of online dissemination of information.

    Filler

    Suggestion

    If employees receive their paychecks through Employee Self Service, why can`t they also received their

    W-2 for taxes this way. Temple wouldn`t need to print them, purchase the forms, stamp them, plus

    manpower needed to do all of these functions. If an employee needs to print them, they can print it on

    their own printer.

    Filler

    Paper  

    Suggestion

    The University should prohibit the mailing of holiday cards and also prohibit sending holiday cards to

    others within the University. If it is thought that any should be sent to others for Development purposes,

    those should be sent via electronic mail and not the US mails.

    Filler

    Suggestion

    I would eliminate the "Temple Review" magazine. It should save money and paper. People read news on

    line more and more everyday. It`s not what it used to be anymore.

    Filler

    Suggestion

    Make Temple Times available exclusively online

    Filler

    Purchasing      

    Suggestion

    I dont know the cost of buying hand sanitizer, especially in bulk, but if it`s cheaper maybe you could

    provide hand sanitizer in restrooms to cut down on the use of water, paper towels and hand dryers.

    Energy and water bills might be lower and less trees will die.

    Filler

    Recycling        

    Suggestion

    To cut supply costs, re-use pendaflex files and the plastic tabs, re-use manila folders by flipping to the

    clean side of the tab, when tossing old materials, save the paper clips, binder clips and any plastic

    folders. Re-use the blank side of copy paper in your desk top printer when doing draft memos instead of

    using fresh paper. Save the new paper for the final product and for sending out. Consider buying re-fills

    for pens instead of new boxes of pens.

    Satisfaction     

    Suggestion

    Leave feedback boxes in more places so students may leave messages about their satisfaction with

    different services more easily. I think that many people working in administration could be replaced

    because they are unfriendly towards students.

    Filler

    Trash   

    Suggestion

    Got another suggestion for you. I`ve noticed that there is a significant amount of trash on the sidewalks

    being picked up by temple faculty everyday. Most of the trash are flyers advertising parties at local

    clubs, political literature, businesses (for example: Kaplan test prep), and student run clubs/organizations.

    I believe that if you did not allow such groups to hand out flyers (paper that is going to be discarded

    anyway) it would drastically cut back on the need for faculty to be picking up trash and anything

    involving the destruction or removal of such trash. It would also support the illusion the campus gives off

    that it has apparently `gone green`.The one example, The Kaplan Test Prep, is the most recent. The

    lovely flyers they handed out to my anatomy class were seen scattered outside of the Anderson Lecture

    hall and I saw quite a few while walking across campus. So here we have an outside organization that is

    making money off of Temple students while causing a mess that needs to be cleaned up.Howabout a

    littering fine to be paid to Temple. Seems like a great way to raise money while saving at the same time.

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