Employee Manual / Frequently Asked Questions


The answers to all questions below pertain to Non-Bargaining Employees.  Union Employees should consult their applicable Collective Bargaining Agreement.

How many hours are student workers allowed to work?

Although not encouraged, non-international student workers can work up to a maximum of 40 hours per week during the academic year; any hours worked after that must be paid at an overtime rate of time and a half. This number of hours in total is a cumulative total for those students who work in more than one position. The reason that this many hours is not encouraged is that students are at Temple to learn and their course work requires dedicated studying. Working 40 hours per week may detract from being a dedicated student. However, there are no legal requirements restricting the number of hours per week that a non-international student can work.

International students are limited by Immigration regulations to 20 hours a week during the academic semester. They may, however, work up to 40 hours per week during breaks and summer terms.

When is social security tax withheld and why for student workers?

Social Security regulations require that social security taxes be withheld from workers whose primary purpose is work. When student workers limit work to 20-30 hours, the government accepts that their primary function is school work and allows them to be exempt from the withholding taxes. When student workers work 40 hours per week on a regular basis, the government does not accept them being classified as students as their primary function, and therefore requires that social security taxes be withheld. Students who work during the summer months and are not enrolled in any courses are subject to Social Security withholdings.

Why are drug tests and health assessments being required for new full-time administrative and staff employees? What is included in the health assessment?

Statistics show that drug abusers annually cost employers about eight (8) times more for medical and prescription claims than non-drug abusers. Temple’s health insurance premiums are impacted by our yearly costs/experience. Since employees pay approximately 20% of the cost of health insurance, increases in Temple’s health insurance premiums due to the increased claims by drug abusers affect how much each employee ultimately pays for health coverage. In addition, research has shown that drug abusers have higher attendance problems, more performance problems, and more accidents than non-drug abusers. Temple is committed to providing a safe working environment to its student and employee population.

In general, the health assessment currently includes a health history and a blood pressure, heart, vision, and hearing check. HR is working with Occupational Health to determine whether the health assessment can be expanded to assist new hires with preventive care.

Are transcripts required for new employees?

Transcripts and/or verifications of degrees are required for all new employees. The Department of Human Resources does perform degree and credential verifications for all new employees.

Why are we moving to a 40 hour workweek?

Scheduled workweeks at Temple have been very inconsistent in the past and employees have been hired for workweek schedules of 35, 36, 36.5, 37, 37.5 and 40 hours per week. These varied schedules have created much confusion with respect to new hire salaries, vacations, sick days, job classification rates, etc. Under the guidelines of the Fair Labor Standards Act, only non-exempt employees are hourly and paid at an hourly rate. Exempt employees are not paid overtime and are paid on a salary basis. They are hired to perform a job. Even though the university – or any other organization for that matter – may state that the official workweek is 40 hours long, many exempt employees work hours far in excess of 40 hours per week. Temple University is now eliminating the confusion created by the inconsistency of the workweek and is moving to a standardized workweek.

When does the 40 hour workweek go into effect?

The 40 hour workweek officially goes into effect July 1, 2005 even though many departments have already started moving towards consistent work schedules. Beginning July 1, 2005, all positions being filled will be designated as having a standard 40 hour workweek schedule. Non-bargaining employees at T21 – T25 levels who were hired to work schedules less than 40 hours per week may stay at their current work schedules for as long as they remain in their current positions. An employee at this grade level who is interested in moving to the 40 hour workweek schedule may discuss the possibility with his/her supervisor.

Will the leave collection system be adjusted to reflect 8 hour days?

Unless already designated as working a 40 hour per week schedule, the leave collection system will be adjusted for all employees at levels T-26 and above and all other employees moved to a 40 hour work schedule , effective July 1, 2005.

Where is the information in the Employee Manual on personal days?

The information on personal days is located in Section 6.1 in the Employee Manual.

Do personal days need to be scheduled in advance?

Personal days must be scheduled in advance and have prior department approval. See Section 6.1 in the Employee Manual.

When do the new tuition changes take effect?

The new tuition remission policy officially goes into effect July 1, 2005.

How is a domestic partner certified?

An employee wishing to certify a domestic partner must contact the Benefits Office in the Human Resources Department at 1-3326 to complete the required documentation. Human Resources is in the process of putting the forms on the HR Website.

Can I take a course offered by Temple during the day?

An employee may register for any class that does not interfere with his/her work schedule. Upon request, a Vice-President or Dean may approve a flexible work schedule for an employee to allow the employee to take a course during normal work hours. The employee’s regular work schedule will be adjusted to account for the time spent at class. It is the supervisor’s responsibility to maintain adequate coverage for the department.

Can I use my sick days to care for an immediate family member?

The 10 annual sick days provided to employees each year can be used for the employee’s own illness or to care for an immediate family member. Sick days that are unused each year are deposited into a sick leave bank for the employee and are to be used in the case of the employee’s own serious illness or injury. The sick days in the bank cannot be used for an immediate family member. The intent of the sick leave bank is to enable the employee to receive pay during any medically necessitated leave up to the point where long term disability may start (6 months). See Section 6.3 in the Employee Manual.

When do the new sick and bereavement policies go into effect?

July 1, 2005.

What is the address for the Performance Development System (PDS) web system?

Click Here: pds.temple.edu

Use your TU Accessnet Username and password (the one you use for TUmail) to get onto the system to complete your own Self Assessment (which is optional) and to review your own PDP. A PDP must be created by the supervisor for each direct report.

How do we get copies of union contracts?

Supervisors can call Labor Relations at 7-2290 to receive copies of contracts.

Employees covered by a collective bargaining agreement should call their unions directly.


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