Office of Postdoctoral Affairs

Procedures and Forms


Important Note

The Postdoctoral Fellows Office must be notified of all changes in the status of Postdoctoral Fellows and Visiting Research Scholars. These changes include:

  • Assignment to a new mentor
  • Relocation to a different laboratory
  • Change in physical location

It is vital that any such changes be reported to the Postdoctoral Fellows Office and, if the affected individual is international, to the Office of International Student and Scholar Services. This is necessary to ensure compliance with the U.S. Department of State and the U.S. Department of Homeland Security's U.S. Citizenship and Immigration Services (USCIS).


Links to the documents below will be removed from this webpage on October 31, 2017. These documents are now accessible by logging into TUportal. Click on "Staff Tools" or "Faculty Tools," as appropriate, and scroll to the bottom of the page to the University Forms channel in the center column. As of August 18, the Graduate School recommends all faculty and staff begin accessing these documents through TUportal:

Postdoctoral Fellows

Procedures for Hiring Postdoctoral Fellows and Postdoctoral Fellow Research Associates

Departmental Checklist for Postdoctoral Fellow (PF) and Postdoctoral Fellow Research Associate (PFRA) Appointment/Reappointment

Postdoctoral Fellow Requisition

Postdoctoral Fellow Appointment Letter

For use ONLY with H-1B visas: Postdoctoral Fellow Research Associate Appointment Letter

Departmental Documentation of Requirements for PF, PFRA, and VRS Appointments

Successful Completion of Postdoctoral Training Letter

Visiting Research Scholars

Procedures for Hiring Visiting Research Scholars

Departmental Checklist for Visiting Research Scholar (VRS) Appointment/Reappointment

Visiting Research Scholar Requisition

Visiting Research Scholar Appointment Letter

Departmental Documentation of Requirements for PF, PFRA, and VRS Appointments


F-1 Research Exchange Student Letter

J-1 Student Intern Letter of Acceptance

Clinical Interns

Clinical Audiology Intern Appointment Letter

Visiting Counseling Fellow Appointment Letter

Visiting Predoctoral Intern Appointment Letter

Visiting Interns

Visiting Intern Letter of Acceptance