Photography & Video Support Policy [DRAFT]

Fall 2011
Communications Council 2011-2012, DRAFT as of October 31, 2011

Guidelines for Video Support

The College will support full video recording of up to two events per semester per program (within the College). Programs must provide a minimum of two weeks advanced notice and all required information (see below).

For each event, the College will:

  • Provide a single camera, one to two directional microphones, and a videographer to record the event. Specialized lighting or sound services are not available.
  • Within one month of the event: create and publish a highlight video of the event (no longer than 5 minutes) for distribution via the program web site, YouTube, and other approved web-based tools. [Note: this service will not be provided where recording is being done for archival/replay purposes only].

Requirements for Request:

The designated event or program coordinator must complete the Request for Video Support form no later than two weeks prior to the event. All requested information must be provided, including:

  • An abstract, summary, or description of the event or presentation (50-75 words)
  • A brief description of the anticipated audience for the event (e.g. current students, faculty, potential students/recruitment, alumni/institutional advancement).
  • A brief description of the purpose of the recording (e.g. provide a copy for attendees, allow those who missed the event to review it, highlight/promote program activities).
  • If the event features a key speaker or presenter
    • an outline or a list of the most critical points (to allow us to focus the video)
    • a current bio/cv of presenter (to accompany marketing/event promotion)
  • An agreement to provide text transcription for captioning. Note: all videos planned for publication to the web (public access) must be transcribed for captioning to meet ADA legal guidelines. Videos without captioning will be removed on or before June 30, 2012. It is the Program's responsibility to provide transcripts: either created internally or contracted through a transcription service (cost is charged to the program/department).

Review and Confirmation of Requests:

The Communications Council will review all requests for completeness and timeliness. Where a conflict occurs between one or more requests, the Council may prioritize based on function/purpose of the event or at the recommendation of the Vice Dean or Dean. Written confirmation will be provided to the event/program coordinator at least three days in advance of the event and arrangements will be coordinated for access to the event venue for setup and recording.

Guidelines for Photography Support

[Under development 2011-2012]

Requesting External (to College) Support

If your event does not meet the criteria listed above or if you are seeking a different product or more enhanced services, you can request support from the office of Creative Services at Temple. Note: all support provided by Creative Services will be provided for a fee that must be paid by the program or department. Please discuss any possible fees with your Department Chair prior to making a request. Contact Creative Services at www.temple.edu/ucomm/getcreative/