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Saving a Microsoft Word
Document as a Web Page

I. Introduction

II. Saving your document as a web page

III. Publishing your document on the web

Full Document

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I. Introduction

Documents created in Microsoft Word are saved, by default, in Word format. However, there is a feature that allows you to save your Word document in HTML format. HTML (HyperText Markup Language) is a formatting language that is used to create web pages. If you want to display a Word document on the World Wide Web, you can use the Save As Web, Filtered option to save your document in HTML format. Before you save a Word document in HTML, it is important to consider the following issues:

  • Any supporting files in your document (such as images) are stored in a separate folder that is associated with the web page. When you upload your document to your Unix account, you must also upload this folder along with its contents.
  • Some of the features in Word, such as margins and tabs are not supported by HTML. Therefore, you should save your document in Word format before you save it in HTML format. Refer to the table that follows for some Word features and how they are supported by HTML.
    Feature Supported Explanation
    Columns Partially Newspaper columns are not supported by HTML; however, for a column effect, you can create a table in Word. 
    Highlighting No not applicable (n/a)
    Font sizes Partially Font sizes are translated to the nearest HTML font size ranging from size 1 to 7. Size 1 is the smallest; size 7 is the largest.
    Bold Yes n/a
    Italics Yes n/a
    Underline Yes n/a
    Animated text Partially Scrolling text is the only type of animated text available.
    Tabs No n/a
    Charts Partially When a chart is saved in HTML format, the chart becomes a graphic object. It can be displayed on a web page, but the data cannot be updated in the HTML document.
    Tables Yes n/a
    Headers and
    No n/a
    Footnotes and Endnotes No n/a
    Table of Contents No Instead, you can use hyperlinks to simulate a table of contents.
    Index No Instead, you can use hyperlinks to simulate an index.
    Page Borders No Instead, you can add a background through the Format menu.
    Margins No n/a

II. Saving your document as a web page

1. Click the Microsoft Office Button Microsoft Office Button or File menu and select Save As.

2. In the Save As dialog:

a) Assign a location where you want to store the file.

b) Specify a filename.

Note: Since Unix does not recognize spaces or special characters, such as *, &, and @, in filenames, you cannot use them when you name the Word file that you save in HTML. If you wish to include a space in your file name, use the underscore symbol ( _ ) instead.

c) In the Save as type list box, select Web Page, Filtered. By selecting the Web Page, Filtered option, Word will strip out extraneous tags used by Microsoft Office programs.

d) Click Save.

3. You may receive a warning message that some of the features in the document aren't supported by web browers. If you see this message, click Continue.

A new web page will be created in the location you specified. Any supporting files (such as images) associated with the document are stored in a separate folder. This folder will be placed in the same location as the web page file.

You may notice some small formatting glitches. You can usually fix these by updating the file using a web editing program, such as Adobe Dreamweaver.

III. Publishing your document on the web

When you have finished revising your Word document and you are ready to display it on the World Wide Web, you need to upload your web page file and the associated folder to your Unix account. The file and associated folder must appear in the same location in your Unix account.

For instructions on uploading your file(s), refer to Going Public: Use Your Astro Account to Host Your Web Site.

Back to Creating a Web Page at Temple

Updated April 2011

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