You and your colleagues have worked hard to finish an important document and are now ready to send it out. Be aware that unless you take precautions, you can easily include information that you do not want to make public. This can include revisions and review comments incorporated using the Track Changes feature, as well as personal metadata that Microsoft automatically appends to documents. Depending on the content, this information could place you in a compromising position or even potentially put the University at legal risk.
Before distributing final electronic copies of your documents, get into the habit of making sure that review comments and hidden information are removed. To learn how, see Removing hidden information from Microsoft Office files.
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