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Listserv Quick Reference Guide
for List Subscribers


Introduction

Listserv is a collection of electronic discussion groups which are online forums where people discuss particular topics by receiving and posting messages using e-mail or the web. In addition, Listserv is a convenient resource for sending announcements to a group by using a single e-mail address to reference the group.

Electronic discussion groups are also called "distribution lists" or "lists." To subscribe to a list, you must know the name of the list. This guide provides instructions for using the web to participate in discussion groups hosted on listserv.temple.edu.

To participate in a list, you must first subscribe to the list and then create a password to send messages to the list. Since messages that you send to a list may be read by many people, consider the following:

  • Do not abuse or insult anyone or knowingly make false statements.
  • Send messages that you want others to read and that pertain to a list topic.
  • Keep your messages brief.
  • Include a subject in each message to enable readers to easily identify the topic.

It is important to comply with the Targeted E-mail Announcements via Listserv Lists section of the University-Wide Electronic Communication Guidelines.

NEW: The Listserv system at Temple was recently upgraded to 16.0. This new upgrade includes a redesigned interface as well as enhanced security features.


Viewing a List of Temple Groups
1. To view a list of some discussion groups hosted at Temple, go to the Temple Listserv archives website at: listserv.temple.edu/archives

Note: The discussion groups hosted at Temple include public and private lists. The public lists will display but the private lists will not display.

 

2. To view a list that is not displayed, go to the Access Unlisted Lists box on the right, enter the list name, and then click Search.

Note: Some lists, such as those pertaining to certain courses, are private, therefore, not everyone can access or subscribe to them.

Search Archives

3. At the list archives site, you can click on a message or a month and year to get a sampling of the topics discussed on the list.

Note: To browse the archives, you may need to subscribe to a list.

Archives

Subscribing to a List
To subscribe to a list, you must send a request to subscribe to the list and then confirm your request. Note that some Listserv lists can be very prolific and fill your account with mail. As an alternative, you can do one of the following:
  • subscribe to a list in digest format
    -or-
  • select Mail delivery disabled temporarily under the Miscellaneous option and read the posts in the archives.

To request to subscribe to a list:  
1. Go to the Listserv archives page.  

2. The LISTSERV Archives page displays the discussion groups that are public. Click on the list to which you want to subscribe.

Note: If the list you want does not display, go to the Access Unlisted Lists box on the right, type the list name, and click Search.

Search Archives

3. Go to the Options box on the right and click Subscribe or Unsubscribe. Subscribe

4. Enter your name and e-mail address and then click Subscribe (name of list).

Note: By default, the Subscription Type is set to Regular. You have the option of setting the Subscription Type to Digest. For a description of each option, click the question mark to the left of Subscription Type.

Subscribe

5. A confirmation message displays at the top of the window.

Important: Listserv will send a message to your e-mail account. You will have to reply to this message to confirm your request to subscribe to the list, as explained in the next section.

Confirmation notice

To confirm your subscription request:
1. Log into your e-mail account.  

2. Open the "Command confirmation request" message from Temple University LISTSERV Server.  

3. To confirm your subscription request, click the link or reply to this e-mail with the word OK as the only text in your message. E-mail Confirmation

4. The LISTSERV Command Response (list name) window displays "OK" to confirm your subscription. Command Response

Sending a Message to a List

1. Go to the Listserv archives page.

 

2. At the LISTSERV Archives page, click Log In.

Log in

3. At the Login Required window, enter your e-mail address and password and then click Log In.

Log in Window

4. Click the list to which you want to send a message. Select List

5. Go to the Options box on the right and click Post New Message. Post New Message

6. At the Send Message (list name) window, do the following:

a. Enter the message subject.
b. Type your message.
c. If you want Listserv to send you a copy of the message, click the box to the right of your e-mail address.
d. Then, click Send Message.

Send Message

Replying to a Message  
In addition to posting a new message to a list, you can also reply to a message. Usually, the reply will be be sent to all members of the list. Sometimes, however, the reply will be sent only to the poster of the message.

1. If necessary, open the message. Then, go to the top of the message and click Reply. Reply command

2. At the Send Message (list name) window, compose your message and click Send Message.

Note: Sending your reply to the entire list is usually the default option. You also have options to send your reply to the poster only and to yourself.

Send Message

3. A confirmation message displays at the top of the window. Send Confirmation

Suspending Mail or Changing Options
Listserv has a variety of subscription options that you can select to suit your needs. For example, if you are going on vacation and want to stop receiving Listserv messages temporarily, you can set the option to disable your Listserv mail.

1. Go to Temple's Listserv archives site and, on the right under Options, click Log In. Log in

2. At the Login Required window, enter your e-mail address and password and then click Log In. Log in Window

3. Select the list. Select List

4. Go to the Options menu on the right and click Subscribe or Unsubscribe. Subscribe or Unsubscribe

5. At the Subscribe or Unsubscribe to the (list name) window, select the subscription option(s) that you wish to change or set. For example, to temporarily stop receiving messages, go to Miscellaneous and click Mail delivery disabled temporarily.

Then, click Update Options.

Subscription Options

6. A confirmation message displays at the top of the window. Options Updated

Unsubscribing from a List
1. Go to the Listserv archives site and, on the right under Options, click Log In. Log in

2. At the Login Required window, enter your e-mail address and password and then click Log In. Log in Window

2. Click the list name. Select List

3. Go to the Options menu on the right and click Subscribe or Unsubscribe. Subscribe or Unsubscribe

4. Go to the bottom of the Subscribe or Unsubscribe window and click Unsubscribe (list name). Unsubscribe

5. The Subscribe or Unsubscribe list name window confirms that you have been removed from and are not subscribed to the list. Removed and Unsubscribed

References and Help

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