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I
would like to make you aware of a few updates regarding payroll forms and to also inform you about a new convenient Work Study channel on TUportal.
Payroll Forms Updated
The Expense
Distribution Change, Payroll Adjustment, and Time Report forms are available
on TUportal.
Once you log in to TUportal,
you can access these three forms by clicking on Staff Tools,
and then locating the Employee
Forms channel, Payroll category.
Please
continue to use these forms for the functions listed below. Note that we
have reduced the number of forms and simplified the reporting of payroll
time and adjustment data. In particular, please be aware that:
- All three forms now require FOAPAL information.
The option to enter cost center numbers no longer appears.
- The Payroll Adjustment
form was formerly used for additional payments and docking pay. The
functionality has been expanded so you can now also report overtime.
The revised form requires only hours to be provided for overtime and dockings. The payroll transactions will be charged based upon the primary job labor distribution. Please print
and send one form per person. You can, however, combine multiple adjustments for an individual (such as reporting overtime and
requesting a reduction in pay) on one form.
- The forms on TUportal are the latest versions. If your department is using older versions of the forms or templates, you will need replace them with the new versions. Forms using the older format will no longer be accepted after March 31, 2010.
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Form
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Function
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Expense Distribution Change
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- Authorization to make
payments (stipends, summer payments) intended to occur more than
once (reoccurring).
- Labor distribution
changes
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Payroll
Adjustment
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- Payroll overtime
reporting
- Adjustments or one-time additional payments
- Reduction in pay
Note that all hours submitted for biweekly employees must be broken down by week. Hours reported in excess of 40 in a one week
period for biweekly employees including students will result in
the automatic payment of overtime. All hours will be charged based
on the job labor distribution. When reporting hours for a prior
pay period please select RET or ADJ as an earnings type.
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Time
Report
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- Manual time reporting
- Adjustments
- Hours that cannot be
submitted through Kronos
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Track Work Study Balances on TUportal
I am also pleased to inform you about a new channel on TUportal that enables you to conveniently view work study awards, earnings, and balances. To view the channel, log in to TUportal,
click on the Banner tab and then locate the Work Study channel on the right. This channel is available to staff members who are iGreentree hiring managers.
In the Work Study channel, enter the TUid of an individual student or enter a your Job Org number in the Search box. You can also select the semester you wish to view from the drop-down box. Once you click on Search, the channel will display the amount of the Work Study award, how much has been paid, and the balance that remains. Students who have award amounts remaining will be highlighted in bold. The data is refreshed daily at 6:00 a.m. and 1:30 p.m.
Obtaining Support
As we transition to Banner Human Resources, we will continue to look for ways to make improvements such as streamlining forms and introducing convenient channels of information. If
you have any questions regarding the payroll forms or the Work Study channel, please feel free to contact
the Human Resources Payroll Department at extension 7-2244.
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