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In order to launch the new Banner HR system on January 1, 2010, the HR team must complete migration of current data to the new system. In order to accomplish this migration, deadlines have been set and certain processes will be frozen as indicated in the table listed below. With the upcoming launch of the new system, there will be no exceptions this year for these dates. Participation by Temple administrators and staff is crucial in meeting these firm, important deadlines and support is greatly appreciated.
| Deadline |
Information Due or Resources Affected |
| November 30, 2009 |
- All employees and timekeepers must review and verify that all leave activity is up to date as of November 30, 2009 in Time Collection and KRONOS.
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| December 10, 2009 |
- Monthly payroll input: All input for the monthly payroll must be received in Payroll by the end of the day. No exceptions.
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December 11, 2009
(Close of Business - 5:00 p.m.) |
- Cut-off date for New Hires, Promotions and Transfers for Staff, Adjunct Faculty and Student Workers through iGreentree
- Cut-off date for Faculty and Graduate Students through the Data Upload system
- Cut-off date for all departments to enter the termination of any employee into the Termination System with a leave date on or before December 31, 2009. This will ensure that the employees are paid properly and they receive a correct W-2 form.
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December 17, 2009
(Final Payroll run through the old system)
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- Biweekly payroll input: All input for the biweekly payroll must be received by Payroll by 12:00 noon.
- Kronos: Sign-off by 12:00 noon - no exceptions. Further communication forthcoming.
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| December 18, 2009 |
- Address Changes: Cut-off date for all employees to verify the name and address that appears on Employee Self Service (ESS) web site. This address is used to mail W-2 Forms. Changes must be made through Employee Self Service via TUportal or sent by e-mail to HRpayroll@temple.edu.
Important Note for Students Workers: When a student makes an address change through Academic Records or OWLnet, the change is not reflected in the HRS Payroll System. This means students must make the change in Employee Self Service for Payroll.
- W-5 Form Renewal: Cut-off date to complete new form W-5. Earned Income Credit Advance Payment Certificates expire on December 31, 2009 for employees who have filed Form W-5. Expiring forms have no grace period, therefore, employees who want to continue receiving advance payments of the earned income credit (EIC) must complete a new form W-5 by this deadline. The W-5 form is readily available on the IRS web site.
- Employee Self Service Web Site: As of close of business, 5:00 p.m., on this date, the ability to make changes or updates to information in ESS will be suspended to prepare for the transition to Banner HR. View only access will still be available.
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| January 1 , 2010 |
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| February 10, 2010 |
- W-4 Form Exemption: Cut-off date to submit a new 2010 W-4 form. If you are an employee or student worker who has claimed exempt on your 2009 W-4 form, please note that the exemption expires on February 16, 2010. In order to retain the exemption from federal income tax withholding for 2010, you must submit a new 2010 W-4 form to the Payroll Management Department by this deadline.
If a new W-4 is not received, federal income tax will be withheld from your paycheck at the federal filing status of single zero and cannot be refunded. You will have to file for the refund when you file your 2010 1040 federal income tax return. The W-4 form is readily available on the IRS web site.
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Thank you in advance for meeting these important deadlines. If you have any questions, please feel free to contact Jenine Gouch at extension 7-2234 or me at 1-4048.
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