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Managing and Using
Blackboard 9 Organizations

A Blackboard organization is similar to a Blackboard course but is designed for administrative work groups or student organizations. This document provides basic information for managing and using a Blackboard organization.

I. Creating a Blackboard Organization

II. Managing Organization Members

A. Accessing your Organization
B. Adding a Member

III. Managing Documents

A. Creating a Folder
B. Posting a Document
C. Removing a Document

IV. Making an Organization Unavailable

V. Archiving an Organization

VI. Deleting an Organization


I. Creating a Blackboard Organization

1. Perform one of the following:

a) Log in directly to Blackboard at http://blackboard.temple.edu.

or

b) Log in to TUportal and in the MY PORTAL tab, go to TUAPPLICATIONS and click Blackboard.


2. At the Blackboard window, click the Course Tools tab.

Note: If you do not see the Course Tools tab, inform the Help Desk by submitting a request through the TUhelp web site. A consultant will make an update so the tab will appear for you.

Select Course Tools Screen

3. Click Create New Organization. Create New Organization Screen

4. Review the Copyright Statement and click I agree. Copyright

5. At the Create New Organization window:

a) Enter a name for the organization.

b) To permit guest access to your organization, click the down arrow to select Yes.

c) Click Next >>.

Create

6. At the Create New Organization window, review the information for your organization and click Next>>. Confirm

7. At the Organization Created window, click Finish to complete the process.

Finish

II. Managing Organization Members

A. Accessing your Organization

1. Perform one of the following:

a) Log in directly to Blackboard at http://blackboard.temple.edu.

or

b) Log in to TUportal and in the MY PORTAL tab, go to TUAPPLICATIONS and click Blackboard.


2. Blackboard will open in a new window. Under the My Organizations module, click the organization name.
My Blackboard

B. Adding a Member

1. In the Control Panel, located on the left of the screen, click Users and Groups > Users.

 

 

 

 

 

Users and Groups - Users

2. Click Find Users to Enroll.

 

Find Users

3. In the Username box, type the AccessNet username of the person you wish to add.

Note: If you do not know the person's AccessNet username, click Browse. You can then search for participants by username, first name, last name, or e-mail address.

 

Enroll User - Enter AccessNet Username

4. Perform the following:

a) Select the role you wish to assign to the user. By default, new members are added as Participants. Members added to the Blackboard community can be assigned different access rights based on roles. The main roles and functions are:

  • Participant
    Participants can view information.

  • Organization Builder
    Organization Builders can view information, post documents, and perform group functions such as adding and removing members to a group. Builders cannot add (or remove) members to the community.

  • Leader
    Leaders can make any changes to the site including posting documents and adding (and removing) members to the community.

b) Verify that Enrollment Availability is set to Yes.

c) Click Submit.

The people you added will now see your organization listed under My Organizations when they log in to Blackboard.

Enroll Users Screen 2

III. Managing Documents
A. Creating a Folder

1. Access your Organization as described in Section II, Part A.

2. From the upper left navigation pane, click Content.

Content Menu Option


3. Verify that Edit Mode on the upper right portion of the screen is set to ON.

Edit Mode On


4. Click the Build Content tab. Then select Content Folder under the New Page heading.

 

Content Folder Option

5. In the Create Folder page, perform the following:

a) In the Name box, type a name for the folder.

b) Type an optional description of the folder in the Text box. You can use the options within the box to add formatting, such as font and color.

c) Fill in the Options section only if you wish to perform the following:

  • Prevent users from viewing this content
  • Track the number of views
  • Set date and time restrictions for how long the content appears

d) Click Submit.

Create Content Folder

B. Posting a Document  

1. Access your Organization as described in Section II, Part A.

2. From the upper left navigation pane, click Content.

Content Menu Option

3. To post the document within a folder that you previously created, click on the folder name. Select Folder

4. Verify that Edit Mode on the upper right portion of the screen is set to ON. Edit Mode On Indicator

5. Click the Build Content tab. Then select Item under the Create heading. Create Item Screen

6. In the Create Item page, perform the following:

a) In the Name box, assign a name for the file.

b) Select an optional color of the file name.

c) Under Attachments, click Browse My Computer and select the file.

d) Fill in the Standard Options section if you want to:

  • Prevent users from viewing this content
  • Track the number of views
  • Set date and time restrictions for how long the content appears

e) Click Submit.

 

Add Item Screen 2

7. To see how the document will appear to a participant, verify that Edit Mode on the upper right portion of the screen is set to OFF.

Edit Mode Off Indicator

C. Removing a Document  

To remove a document with an updated version:

1. Access your Organization as described in Section II, Part A.

2. From the upper left navigation pane, click Content.

Content Menu Option

3. If the document resides in a folder, click the folder name.
Select Folder

4. Verify that Edit Mode on the upper right portion of the screen is set to ON. Edit Mode On Indicator

5. Click the down arrow to the right of the file name and select Edit.

 

Edit File

6. On the Edit Item page under Attachments, locate the file you want to remove and click Mark for Removal. Then click Submit.

 

Edit File Screen 2

IV. Making an Organization Unavailable
As an organization builder or leader, you have the option of hiding (or making unavailable) your organization from participants.

To make an organization unavailable:

1. Access your Organization as described in Section II, Part A.

2. In the Control Panel, located on the left of the screen, click Customization > Properties.

Control Panel_Customization_Properties

3. In the Set Availability section of the Properties screen, click No to make the organization unavailable to users or Yes to make the organization available to users. Then click Submit. Properties Screen

V. Archiving an Organization

The Archive Manager feature enables you to back up the contents of your organization. This enables you to reuse the materials in Blackboard if the existing organization is ever deleted.

An organization archive file is a single compressed (zipped) file that contains all of the documents posted in your organization. If you ever need to restore some or all of the materials to the Blackboard system, take the archive file to the Instructional Support Center (ISC).

1. Access your Organization as described in Section II, Part A.

2. In the Control Panel, located on the left of the screen, click Packages and Utilities > Export/Archive Organization.

Export Archive Organization Control Panel Option

3. In the Export/Archive Organization screen, click Archive. Export Archive 2

4. Perform the following:

a) Next to Organization Files Default Directory, select Copy links and include copies of the files in the organization default directory.

a)
Next to Files Outside of the Organization Default Directory, select Copy links and include copies of the files outside of the organization default directory.

c) Click Submit.

Archive Organization

5. You will receive an e-mail notification when the archive is complete. To download the archive:

In the Control Panel, located on the left of the screen, Packages and Utilities > Export/Archive Organization.

Export Archive Organization Control Panel Option

6. On the Export/Archive Organization page, click the file link. Then follow the prompts to save the file on your computer. Archive Zip File Link

VI. Deleting an Organization
1. Click the Course Tools tab. Select Course Tools Screen

2. At the Course Tools window, click the delete icon to the left of the organization name. Delete Organization

3. At the Delete Course window, click Yes.

Delete Confirmation

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