Travel Advances

For trips in which a traveler's out-of-pocket expenses are estimated to be $200 or more, and of the type that would normally not be payable by the American Express Corporate Card, a travel advance is available. Travel advances are considered the exception and not the rule when an employee travels on business. If a travel advance is necessary, then a Travel Advance Request must be completed, approved and submitted with supporting documentation by the department manager to Accounts Payable with sufficient notice prior to the travel date in order to process the payment in a timely manner. Advances not settled within two weeks of the return date of the trip may, at the discretion of the Controller, be converted to payroll advances and deducted from payroll for payment