Catering Policy and Procedures
Temple University has a contractual obligation to use its vendors for campus events paid for with University funds or funds
from grants that are monitored by the University. Therefore, Sodexho Catering Services and the Diamond Club are the approved
University caterers. The DoubleTree Hotel should be used when catering is to be included with the use of meeting or conference
facilities.
Exception to this policy to use food services from an outside vendor requires written approval in advance from
the Office of Business Services. Prior to granting an exception, documentation must be presented that allows for a comparison between
what Sodexho Catering Services and the Diamond Club has offered, and what another vendor will supply when a department is using on
campus facilities. Often we find that our vendors are competitive in price, food and service. Exception request approvals will
be limited to the following situations:
On-campus Events (Catering Policy Exception Approval for Non-Temple Caterer and Certificate of Liability
Insurance forms)
The Diamond Club or Sodexho Catering Services cannot meet the requests for the food items.
Sodexho Catering Services is required to sign off on the Catering Policy Exception Approval form that the
request could not be honored.
In addition to the above requirements, any food product that is brought onto the University campus for events,
conferences, seminars, etc., the off-campus caterer must produce (1) a copy of their Certificate of Liability Insurance,
which must reflect a minimum of $1 million in liability coverage, and (2) the certificate must list Temple University as an
Additional Insured and Certificate Holder.
Off-campus Events (Catering Policy Exception Approval for Non-Temple Caterer form)
When an event is to be held at an off-campus location (hotel, restaurant, banquet hall) where the facility uses its own
caterer, only the exception approval is required, not the sign-off of Sodexho Catering Services.
To request an exception to use a caterer other than Sodexho Catering Services, complete a Catering Policy Exception
Approval for Non-Temple Caterer form. Click here to obtain a copy of this form. Send
completed form with additional documentation required to:
Richard Rumer, Associate Vice President
or
Veronica Gardon, Administrative Specialist
Office of Associate Vice President for Business Services
1700 N. Broad Street
Suite 415
(T.U. Zip: 062-90)
or
Fax to: 215-204-7193
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