House Hunting/Moving Expenses

House hunting or moving expenses are reimbursed via a travel expense report using account code 7601.  Mileage associated with house hunting or moving is limited to the IRS rate currently in effect as of January 1, 2016 of $0.19 per mile. 

Although expense reimbursements for moving and/or house hunting are processed through Accounts Payable, these reimbursements are taxable to the employee.  As such, all reimbursements of this nature are first sent to the the provost's office for approval prior to processing payment.  Once the payment is processed, Accounts Payable provides the reimbursement amount to payroll so that the employee's paycheck can be "grossed up" by the amount of the reimbursement and appropriate payroll taxes deducted.  This amount is also reported on the employee's W-2.

It is recommended that you review IRS Publication 521 and IRS Publication 15B for additional details about the tax regulations.