Catering Policy and Procedures
Temple University has a contractual obligation to use its vendors for campus events paid for with University funds or funds from grants that are monitored by the University. The approved University caterers are Sodexho Catering Services and the Diamond Club. When catering is to be included with the use of meeting or conference facilities, the DoubleTree Hotel should be used.
Using an Outside Vendor on Campus
Exception to the policy to use food services from an outside vendor requires written approval in advance from the Office of Business Services. Prior to granting an exception, documentation must be presented that allows for a comparison between what Sodexho Catering Services and the Diamond Club has offered, and what another vendor will supply when a department is using on campus facilities. Often we find that our vendors are competitive in price, food and service. Exception request approvals will be limited to the following situations:
- On-campus Events (Catering Policy Exception Approval for Non-Temple Caterer and Certificate of Liability Insurance forms)
- The Diamond Club or Sodexho Catering Services cannot meet the requests for the food items.
Sodexho Catering Services is required to sign off on the Catering Policy Exception Approval form that the request could not be honored.
In addition to the above requirements, any food product that is brought onto the University campus for events, conferences, seminars, etc., requires the off-campus caterer to produce a copy of their Certificate of Liability Insurance, which must reflect a minimum of $1 million in liability coverage. The certificate must also list Temple University as an Additional Insured and Certificate Holder.
When an event is to be held at an off-campus location (hotel, restaurant, banquet hall) where the facility uses its own caterer, only the exception approval is required, not the sign-off of Sodexho Catering Services.
Requesting an Exception to the Catering Policy
To request an exception to use a caterer other than Sodexho Catering Services, complete a Catering Policy Exception Approval for Non-Temple Caterer form. Send completed form with additional documentation required to:
Richard Rumer, Associate Vice President
Evelyn Rush, Administrative Specialist
Office of Associate Vice President for Business Services
1700 N. Broad Street
(T.U. Zip: 062-90)
Fax to: 215-204-7193
Accounts Payable Office at Main Campus has
closed. The Accounts Payable office located at the Finance Service
Center has moved its entire operation to TASB.
Check Run Schedule Direct Deposits (ACH) are done daily and Disbursements (Paper Check Runs) are done on Monday, Wednesday and Friday each week.
TEMPLE ADMINSTRATIVE SERVICE BUILDING (TASB)
Temple University (083-07)
Accounts Payable Department
1852 N. 10th Street
Philadelphia, PA 19122-8307
Fax: (215) 926-2022 (TASB)