Roles and Responsibilities Matrix

Roles & Responsibilities Matrix

Sponsored Programs                       Roles & Responsibilities Matrix		Principal Investigator	College           Department Administrator*	Sponsored Programs	Research Accounting
Pre-Award and Proposal Preparation
	Funding identification	P	S	S
	Review of sponsor guidelines/RFP	CP	CP	CP
	Provide expert guidance on funding opportunities		S	P
	Proposal development	P	S	S
	Identify special needs (i.e. space, equipment, cost share, course release costs)	CP	CP
	Budget & justification development	CP	CP	S
	Contract & Grant final review	CP	S	CP
	University sign-off/submission approval			P
	Provide institutional review and interpretation of TU policy for compliance and correctness per agency guidelines & applicable law		S	P	S
	Negotiate and accepting terms and conditions of award			P
	Collects PI’s & Dean’s signatures	S	P
	Copies & collating of proposals/Uploading of electronic documents	CP	CP
	Initial Receipt of award notice	CP		CP
	Budget revisions, conflict of interest, other compliance issues	S	S	P
	Set up Grant/Fund number (FOAPAL), enter budget and notify PI and College.	S	S	CP	CP
	Regulatory Compliance, including IRB, IACUC, Radiation Safety, Occupational/Environmental Health, Conflict of Interest, Responsible Conduct of Research, Export Controls and other regulatory requirements specific to the project."	P	S
Subrecipient Monitoring (TU Prime)
	Complete Financial Impact Statement (FIS)		P
	Execute sub-awards (SPA obtains institutional signatures)			P
	Amend statement of work or budget/Contest deliverable	CP	S	CP
	Subrecipient work monitoring	CP	CP	S
	Subrecipient financial monitoring			S	P
	Subrecipient Payables Invoice Approval	P	S
Post- Award and Billing
	Verify budget is accurate	CP	CP		S
	Monitoring account balances/spending	CP	CP		S
	Forecasting/projections	CP	CP
	Non-allowable cost analysis	S	S		P
	Liaison with sponsor - Program	P		S
	Liaison with sponsor - Administrative	S	S	CP	CP
	No Cost Extension request/Revised budgets	CP	S	CP
	Approving expenditures > $5,000	CP	CP		S
	Cost Transfers/Journal entries	CP	CP		S
	Issue and certify effort reports	CP	CP		CP
	Reconcile accounts		CP		CP
	Develop/negotiate F&A rate				P
	Develop/negotiate Fringe Benefit rates				P
	Processing salaries		P		S
	Identify program income		S		P
	Approving summer salaries	CP	CP	S	S
	Monitor and resolve deficits	S	CP		CP
	Reporting final invention statement	CP		CP
	Invoicing of Sponsors (not industry clincial trial)		S		P
	Invoicing of Industry Sponsored Clinical Trials		P		S
	Budget entries and Adjustments		CP	S	CP
	Follow-up on Accounts Receivable Balances	S	S		P
	Posting and reviewing of Payments to Awards		S		P
	Financial reporting to sponsor				P
	Sending technical report to sponsor	P		S
	Cancel PO on grants		P		S
	Closeout	CP	CP		CP
	Responsible for compliance	CP	CP	CP	CP
Transferring Awards to Temple
	PI requests from former institution to transfer grant funding	P	S
	Former institution files transfer request with sponsoring agency	S	S
	Relinquishing statement is received.	P	S	S
	PI and department submit transfer proposal to sponsoring agency.	CP	S	CP
	Agency issues notice of award.	S	S	P	S
Relinquishment of Awards
	PI requests from Chair and Dean to relinquish awards.	CP	CP
	Complete and review relinquishment statement.		S	P	S
	Determine equipment that will be transferred with PI.	CP	CP
	Terminate sub-contracts, if any.		S	P
	Complete final invoicing.				P
P- Primary           S - Secondary           CP - Co Primary
* PI assumes this role when there is no departmental business manager available.
Note:  This matrix has been developed through the collaboration of Sponsored Programs Administration, Research Accounting Services, Associate Deans for Research and business managers from the various schools and colleges that participated on the Research Accounting Services Roles and Responsibilities Focus Group.
				Last Update:  March 21, 2013

 

 

Announcements

Check out the Research Tab and TUcheckbook tool in the TUportal!

If you have access in Banner to a grant related FOAPAL, you will automatically be granted access to the "Research" tab. The "Research" tab contains a link to the TUcheckbook tool within the "Researcher Resources" channel. The TUcheckbook will allow you to quickly view your available balance on your grant, as well as provide the ability to drill into more details. Features include the ability to drill into labor encumbrances and purchase order balances. Take a moment to explore the features by viewing this training video.

Any questions or feedback on the TUcheckbook tool or the Research tab, should be directed to Patty Russo at russop@temple.edu..

MAILING ADDRESS:

Research Accounting Services
Temple Administrative Services Building
1852 N. 10th Street (083-11)
Philadelphia, PA 19122

PHYSICAL ADDRESS:

Research Accounting Services
Temple Administrative Services Building
2450 West Hunting Park Avenue
Philadelphia, PA 19129

CONTACT INFORMATION:

Phone: (215) 926-2062
Fax: (215) 926-2022
Email: ras@temple.edu

OFFICE HOURS:

8:00am - 5:00pm

Personnel Directory

Award Assignments