Request
for Payment (formerly
Check Request)
Request for Payment Forms are used to pay for certain goods and/or
services not ordinarily handled through the Purchasing Department
or ordered on a Purchase Order. A Request for Payment is
NOT needed to process an invoice, regardless of the amount.
The invoice should be processed by submitting it to Accounts
Payable with an account and center to be charged and an authorizing
signature; it is not necessary to attach it to a Request for Payment.
Requests for Payment are not substitutions for purchase orders.
Properly approved Request for Payment are required for the
following types of transactions:
- Payments where
no invoice is issued,
- Advance payments
for fixed price items.
The following
are examples of items for which a Request for Payment is the proper
vehicle for payment. Please direct questions regarding specific
items or charges to Accounts Payable.
Payments to
Individuals: Only for student refunds, scholarships, book
allowances, royalties, no services required program payments etc.
Payments to an
individual for services or consulting must be submitted on an
Independent Contractor/Consultant Request for Payment Form.
Special Services:
legal settlements and some miscellaneous services
Fixed Price
Items: subscriptions, seminar or conference registrations,
university authorized dues and authorized membership fees. When
it is necessary to send a subscription or seminar form with the
check, please attach an extra copy for this purpose.
A Request for
Payment cannot be used for purchase of capital items, travel,
or any goods or most services over $2,000. The Temple University
Business Card should be used for all items under $2,000, except
travel, whenever possible.
If you have a
question concerning a specific transaction and whether a Request
for Payment is the proper document to generate payment, please
contact Accounts Payable at 204-7372.
PROCESSING
OF A REQUEST FOR PAYMENT
A Request for
Payment cannot be processed for payment until the following requirements
are met:
Proper Authorization:
The approval signature on every Request for Payment is verified
against the Signature Authorization System. If the payment is
being charged to a grant or research project, signature approval
must come from an individual authorized to sign for that grant/project
or from RPD at the University or Sponsored Projects at the Health
Science Center.
Supporting
Documentation: All Requests for Payment must have the appropriate
supporting documentation attached.
Account Information:
The account number and cost center to be charged must be indicated,
and must be valid.
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