Catering Policy and Procedures
Temple University has a contractual obligation to use its vendors for campus events paid for with University funds or funds from grants that are monitored by the University. Therefore, Sodexo Catering Services and the Diamond Club are the approved University caterers. The DoubleTree Hotel should be used when catering is to be included with the use of meeting or conference facilities.
Exception to this policy
Exception to this policy to use food services from an outside vendor requires written approval in advance from the Office of Business Services. Prior to granting an exception, documentation must be presented that allows for a comparison between what Sodexo Catering Services and the Diamond Club has offered, and what another vendor will supply when a department is using on campus facilities. Often we find that our vendors are competitive in price, food and service.
Exception request approvals will be limited to the following situations:
- On-campus Events (Catering Policy Exception Approval for Non-Temple Caterer and Certificate of Liability Insurance forms)
- The Diamond Club or Sodexo Catering Services cannot meet the requests for the food items.
- Sodexo Catering Services is required to sign off on the Catering Policy Exception Approval form that the request could not be honored.
In addition to the above requirements, any food product that is brought onto the University campus for events, conferences, seminars, etc., the off-campus caterer must produce (1) a copy of their Certificate of Liability Insurance, which must reflect a minimum of $1 million in liability coverage, and (2) the certificate must list Temple University as an Additional Insured and Certificate Holder.
When an event is to be held at an off-campus location (hotel, restaurant, banquet hall) where the facility uses its own caterer, only the exception approval is required, not the sign-off of Sodexo Catering Services.
To request an exception to use a caterer other than Sodexo Catering Services, complete a Catering Policy Exception Approval for Non-Temple Caterer form.
Send completed form with additional documentation required to:
Michael Scales, Associate Vice President or Kathleen Paul, Adminstrative Coordinator
Office of Associate Vice President for Business Services
1700 N. Broad Street, Suite 415
Philadelphia, PA 19121
(T.U. Zip: 062-90) or Fax to:(215) 204-7193