A. Tuition charges and fees are based upon the student's enrollment status in the respective schools or colleges. Refunds are made in accordance with the student's academic records.
B. Students will be charged 100% of their semester bill unless a withdrawal form is processed by a registration office of the University by the Drop/Add deadline date. The Drop/Add deadline date is published in the Class Schedule each semester and is at the end of the second week of the semester. Students who process their withdrawal form by the deadline date will be issued a 100% refund.
C. No credits will be made if a student does not process a withdrawal form for all registered classes.
A. Failure to Process Withdrawal Form by Deadline under extreme, extenuating circumstances, an appeal may be made to the Office of Academic Records if the drop transaction is not completed by the deadline and the student did not attend classes after the deadline date. All appeals must be accompanied by the following information:
1. A letter explaining the extenuating circumstances of the appeal.
2. A properly signed schedule revision or official withdrawal form available from the Dean's Office.
3.Supporting documentation that will establish that the student never attended the semester in question or that he/she did not attend beyond the official refund period.
4.Appeals for retroactive withdrawals must be filed within one (1) year from the end date of the semester for refunds to be approved. If the above conditions are met, the Office of Academic Records will direct the removal of the semester's records from the academic history. This automatically results in a 100% refund of tuition and fee charges for the semester.
B. Death of a Student
In the event of death during a semester, the student's account will be credited with a 100% refund of tuition and fee charges for the semester.
C. Serious Illness Which Prevents a Student from Attending Classes
In the event of a serious personal or family member's illness, the following steps can be taken:
1. The student should provide the Department of Student Financial Services with:
a. A letter from the student listing the reason(s) for their refund request (i.e., personal or family illness, etc.).
b. Certification from a licensed physician verifying that the student or family member was ill. In the case of the student's illness, the certification should indicate that the illness prevented the student from attending class, and
c. Letter(s) from the student's instructor(s) or department chairperson(s) that, based on the actual or anticipated length of the student's leave, the course work cannot be completed within the current term and the last day of attendance.
d. The student must withdraw from all registered courses. NOTE: For purposes of this policy, a family member is defined as the student's parents, spouse, child(ren), or any other family member noted under the federal Family Leave Act.
2. When the above criteria in C.1 are met, the student's bill will reflect an adjusted tuition charge in accordance with the attached schedule. A credit will be issued on a pro-rated basis after:
a. Confirming that the student has no other outstanding balances, and
b. Having the Department of Student Financial Services adjust any financial aid awards, where applicable, in accordance with state and federal regulations. NOTE: Student refunds will be issued as a credit towards tuition and fees for future registrations up to one (1) year after the end of the semester in which the withdrawal took place. Unused credits will be forfeited after that time.
3. The effective date for all medical credits will be based on the earlier of either:
a. The official date of withdrawal, as established by the Office of Academic Records, or
b. The physician's date of certification, if the student is physically unable to complete a withdrawal by the end of the semester.
4. Refunds or credits resulting from the death or serious illness of the student will not require the deletion of courses from the student's academic records. The student's record will reflect withdrawals.
D. Employment Change/Relocation
1. If a student must withdraw from classes because of a job change or shift in work hours, the student may request a pro-rata credit, based on the actual withdrawal date and in accordance with the Fee Schedule of Adjusted Tuition Charges, if documentation from the employer is provided showing that the individual is no longer able to take classes because of a change in job status.
2. This provision applies solely for the student and only after the student has totally withdrawn from all registered courses.
A. The Office of Academic Records will have authority for determining the student's academic records.
B. The Director of Student Financial Services will have authority for approving financial exceptions to the policy.
C. Appeals of any decision outlined under this policy will be made to the University Refund Appeal Committee, whose decision is final.
For medical and non-medical withdrawals that are Title IV and non-Title IV it has been determined that earned days will be used in issuing a credit or earned Financial Aid. The new CPS FAA online program from the Department of Ed has been implemented as of 7/1/2006, which determines the required amount Title IV refund. The semesters for the 2006-2007 year are as follows:
There is no longer a requirement to differentiate between new and returning students. If there are any breaks scheduled for five days or longer it can not be included in the refund calculation. Also, note all Federal Pell overpayments are being referred to the Department of Education for repayment. Once it is repaid we can either accept a cancelled check for proof of repayment or verify it with The Department of Education (1-800-621-3115).
The drop period for summer sessions effective for summer 1 2004 has extended two week into the semester. Also please note WE became effective for Fall 2003 which is an excused withdrawal.
A school must return Title IV funds to the programs from which the student received aid during the payment period or period of enrollment as applicable, in the following order, up to the net amount disbursed from each source:
1. Unsubsidized Stafford Loan
2. Subsidized Stafford Loan
3 .Perkins Loan
4. Federal Plus Loans (Graduate Student)
5. Federal Plus Loam (Parent)
6. Federal Pell Grants for which a return of funds is required
7. Academic Competitiveness Grant
8. National SMART Grant
9. Federal Supplemental Educational Opportunity Grant (FSEOG) for which a Return of funds is required.
10. Other assistance under this Title IV for which a Return of funds is required
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